BOARD OF DIRECTORS MEETING

103 W CAREFREE DRIVE

February 10^th, 2010

BOARD MEMBERS PRESENT:

BOARD MEMBERS ABSENT:

STATEMENT: The use of the tape recorder is an aid for the Recording Secretary and is erased after the minutes are transcribed.

INTRODUCTION OF GUESTS:

PRESENTATION OF MINUTES:

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD:

REPORT FROM HOPKINS RESCUE SQUAD:

REPORT FROM RAVENWOOD RESCUE SQUAD:

REPORT FROM TRI-C RESCUE SQUAD:

REPORT FROM MARYVILLE RESCUE SQUAD:

PRESENTATION OF TREASURERS REPORT:

PRESENTATION OF BILLS TO BE PAID:

PRESENTATION OF REVENUE AND EXPENSES:

PRESENTATION OF OPERATION MANAGER= S REPORT:

PRESENTATION OF TRAINING MANAGER= S REPORT:

PRESENTATION OF BUSINESS MANAGER REPORT:

EMPLOYEE CONCERNS/REQUESTS:

MEDICAID WRITE OFF= S:

OLD BUSINESS:

Closed meetings and closed records authorized when, exceptions.

610.021. Except to the extent disclosure is otherwise required by law, a public governmental body is authorized to close meetings, records and votes, to the extent they relate to the following:

(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. However, any votes on a final decision, when took by a public governmental body, to hire, fire, promote or discipline an employee of a public governmental body must be made available with a record of how each member voted to the public within seventy-two hours of the close of the meeting where such action occurs; provided, however, that any employee so affected shall be entitled to prompt notice of such decision during the seventy-two-hour period before such decision is made available to the public. As used in this subdivision, the term "personal information" means information relating to the performance or merit of individual employees;

(13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment, except that this exemption shall not apply to the names, positions, salaries and lengths of service of officers and employees of public agencies once they are employed as such, and the names of private sources donating or contributing money to the salary of a chancellor or president at all public colleges and universities in the state of Missouri and the amount of money contributed by the source;

(14) Records which are protected from disclosure by law; any other business that may come before the board

BOARD OF DIRECTORS MEETING

7:30 P.M.

BOARD MEMBERS PRESENT: Walk, Tobin, McPherson, Redden, Standiford and Allen were all present.

BOARD MEMBERS ABSENT: No one was absent.

MEETING CALLED TO ORDER: Tobin called the meeting to order at 7:30 p.m..

INTRODUCTION OF GUESTS: There were no guests present.

PRESENTATION OF THE MINUTES: The minutes were presented to the board members Redden made motion to accept the minutes and Standiford seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, McPherson, yea, Redden, yea and Tobin yea. Motion carried.

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD: All is fine.

REPORT FROM HOPKINS RESCUE SQUAD: No one was present.

REPORT FROM RAVENWOOD RESCUE SQUAD: All is fine.

REPORT FROM TRI-C RESCUE SQUAD: All is fine.

REPORT FROM MARYVILLE RESCUE SQUAD: Colder and more snow.

PRESENTATION OF TREASURER= S REPORT: The report was presented to the board members. Standiford made the motion to approve the treasurer= s report as reported and McPherson seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, McPherson, yea, Redden, yea and Tobin yea. Motion carried.

Walk stated there are funds in the CDRS account that are going to be placed in Bank Midwest and some will stay at Citizens Bank and Trust. He did get bids on the rates for the new CD= s. There were no more questions.

PRESENTATION OF BILLS TO BE PAID: The bills to be paid were presented. Redden questioned the bill to Pitzenbarger= s Auto, it was paid incorrectly and will need to made correct. It was paid for $4.90 and should have been $490.00. Redden made the motion to approve the bills to be paid as corrected and Standiford seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, McPherson, yea, Redden, yea and Tobin yea. Motion carried.

PRESENTATION OF REVENUE AND EXPENSES: The report was given to the board members. Stands as presented.

PRESENTATION OF DIRECTOR OF OPERATIONS: Florea began his report by informing the board members that there be a closed session for two employees.

Item two was to inform the board members that a new PRN van driver was hired, Don Crane started in December. He also went to the Senior Funds meeting and should be notified by th end of the week if the PAT van will receive and funds.

Item three was to inform the board members that sales tax revenue up for the month of January. The deposit was $85,157.44 and that is up $6,629.41 from the same period of 2009.

Florea stated that R.W. Engineering has never gotten in touch with him about the radiant heaters, so he called Waldinger= s from St Joseph and they cam up and were working on the specs.

Item five was to inform the board members that the auditor is planning to be at the next board meeting to discuss the 2008 audit.

Item six was to inform the board members how many calls were ran in the previous year. The ambulance had 1,628 total calls with a total of 1,663 patient contacts and the van ran 815 calls. The total patient contacts were 2,478 for the year 2009.

Item seven was to inform the board members that MES in Clarinda will no longer be able to do any work or maintenance on any Hurst tools. All service calls must now be done by Towers and they are based in Booneville. The district will have to pay more for service calls in the future.

PRESENTATION OF TRAINING MANAGERS REPORT: Myrick reported that there is a class set up for February 27th for all employees and rescue personnel are encouraged to attend. This will be a class on how to set up the tent and use the triage tags.

Item two was to inform the board members that there will be a First responder class set up in the near future. There is interest from several areas and it will be taught at the district office.

Item three was to inform the board members that the subscription to 24-7 EMS training has expired. The cost for one year is $899. McPherson made the motion to pay the bill and Standiford seconded the motion. . Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, McPherson, yea, Redden, yea and Tobin yea. Motion carried.

PRESENTATION OF BUSINESS MANAGER= S REPORT: Lager informed the board members that Florea and she would be going to the Lake of Ozarks for the MAA meeting on January 20^th and 21^st. There is a coding class that is being offered and it should be beneficial to the district

Item two was to inform the board members that the EMS regional meeting was cancelled in January.

EMPLOYEE CONCERNS/ REQUESTS: None brought to the board.

MEDICAID WRITE OFF= S: Standiford made the motion to write off the amount of $4,350.95 which includes the Medicaid/Medicare and Walk seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, McPherson, yea, Redden, yea and Tobin yea. Motion carried.

OLD BUSINESS: None brought to the board.

NEW BUSINESS: Walk asked about the purchasing of a new ambulance in the year 2010. Florea brought up the idea of purchasing a true 4 wheel drive vehicle for Maryville rescue squad. After the recent snow, Florea thinks it would behoove the district to consider this. He was told to start investigating the costs and get some specs ready for the board to look over.

The paging for Maryville Rescue was discussed. There are still problems when the squad needs paged for accidents. No outcome of the discussion.

Tobin had a contract with the collection company to take a client to court for the bill that is owed to the district. It was discussed and the paperwork was signed.

Tobin had a letter from a patient who was asking for her bill to be forgiven. There was a discussion and Allen made the motion to forgive the bill as requested and Standiford seconded the motion. Tobin called for a vote. Standiford yes, Allen yes, Walk, no, McPherson, no, Redden no and Tobin no. The bill will stay at the collection agency and they are to continue trying to get payment from the client.

Cost of living adjustments were brought up to the board members. There was a discussion about what was given in the prior year and what to do for this year. Walk made the motion to give a 1.1% cost of living raise along with a .9% across the board raise to all employees for a total raise of 2% and McPherson seconded the motion. . Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, McPherson, yea, Redden, yea and Tobin yea. Motion carried.

There was a discussion about how to continue performance incentive. They will be handled the same as last year with a scale of various items making up the amount of the performance incentive.

McPherson made the motion to go into closed session to discuss two employees evaluations and Standiford seconded the motion. . Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, McPherson, yea, Redden, yea and Tobin yea. Motion carried.

Board members went into closed session at 8:20 pm

Standiford made the motion to come into open session and Allen seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, McPherson, yea, Redden, yea and Tobin yea. Motion carried.

Open session started at 8:40 pm

McPherson made the motion to grant Kirby Sybert a $280 longevity pay and a performance incentive of $300 for a total of $580, Walk seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, McPherson, yea, Redden, yea and Tobin yea. Motion carried.

McPherson made the motion to grant jack Bunderson a longevity pay of $140 and a performance incentive of $350 for a total of $490, Walk seconded the motion.. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, McPherson, yea, Redden, yea and Tobin yea. Motion carried.

ADJOURNMENT: Standiford made the motion to adjourn the meeting and Allen seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, McPherson, yea, Redden, yea and Tobin yea. Motion carried.

Meeting adjourned at 8:45 pm

Recorded by LaRee Lager

Nodaway County Ambulance District

Signed:

John C. Redden, Secretary