BOARD OF DIRECTORS MEETING

103 W CAREFREE  DRIVE                                                

 March  9th, 2005 agenda

 

 

BOARD MEMBERS PRESENT:                                                               

 

BOARD MEMBERS ABSENT:

 STATEMENT: The  use of the tape recorder is an aid for the Recording Secretary and is erased after the minutes are transcribed.

 PRESENTATION OF MINUTES:

 INTRODUCTION OF GUESTS : Mayor Mike Thompson, and City  manager Matt Chestnut

 REPORT FROM HOSPITAL REPRESENTATIVE:

 REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD:

 REPORT FROM HOPKINS RESCUE SQUAD:

 REPORT FROM RAVENWOOD RESCUE SQUAD:

 REPORT FROM TRI-C RESCUE SQUAD:

 REPORT FROM MARYVILLE RESCUE SQUAD:

 PRESENTATION OF TREASURERS REPORT:                                                 

 PRESENTATION OF BILLS TO BE PAID:

 PRESENTATION OF REVENUE AND EXPENSES:

 PRESENTATION OF P.A.T. VAN: 

 PRESENTATION OF OPERATION MANAGER’S  REPORT:

 PRESENTATION OF TRAINING MANAGER’S REPORT:          

PRESENTATION OF BUSINESS MANAGER REPORT:                               

 EMPLOYEE CONCERNS/REQUESTS:

 MEDICAID WRITE OFF’S:

 OLD BUSINESS: TIF

NEW BUSINESS:

              

CLOSED SESSION:

Closed meetings and closed records authorized when, exceptions.

610.021. Except to the extent disclosure is otherwise required by law, a public governmental body is authorized to close meetings, records and votes, to the extent they relate to the following:

(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. However, any vote on a final decision, when taken by a public governmental body, to hire, fire, promote or discipline an employee of a public governmental body must be made available with a record of how each member voted to the public within seventy-two hours of the close of the meeting where such action occurs; provided, however, that any employee so affected shall be entitled to prompt notice of such decision during the seventy-two hour period before such decision is made available to the public. As used in this subdivision, the term "personal information" means information relating to the performance or merit of individual employees; any other business that may come before the board

(14) Records which are protected from disclosure by law;

 ADJOURNMENT:

               

 

BOARD OF DIRECTORS MEETING

Minutes from the

February 9th, 2005 Meeting

7:30 P.M.

 

BOARD MEMBERS PRESENT: Chairman Redden, Secretary Standiford, Treasurer Warner, member McPherson, Vice chairman Tobin and member Walk were present.

BOARD MEMBERS ABSENT: None were absent.

MEETING CALLED TO ORDER : Chairman Redden called the meeting to order at 7:30 pm.

PRESENTATION OF THE MINUTES : The minutes were presented to the board members. Treasurer  Warner made the motion to approve the minutes and  Secretary Standiford seconded the  motion to accept the minutes. Chairman Redden called for a vote. Treasurer Warner, yea, Secretary Standiford, yea, Vice chair Tobin, yea,  member McPherson, yea and Walk, yea.   Motion carried.

INTRODUCTIONS OF GUESTS: There were no guests present.

REPORT FROM HOSPITAL: There was no one present from the hospital.

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD: Everything is okay with the squad. They have ordered the door and Brian McPherson presented the bill.  It was $1,600.00 It will be added to the bills to be paid.

REPORT FROM HOPKINS RESCUE SQUAD: All is fine. They are thinking about getting some air bags and left the information with Bill.  They also have gotten a new member.

REPORT FROM RAVENWOOD RESCUE SQUAD: All is fine.

REPORT FROM TRI-C  RESCUE SQUAD: All is fine.

REPORT FROM MARYVILLE RESCUE SQUAD: All is fine. The new 136 is up and running now.

PRESENTATION OF TREASURER’S REPORT: The report was given to the board members. The letter to the banks needs to be changed to include Bill as a signature for CD’s as well.   Member McPherson made the motion to correct the bank notice and Secretary Standiford seconded the motion.  Chairman Redden called for a vote. Treasurer Warner, yea, Secretary Standiford, yea, Vice chair Tobin, yea,  member McPherson, yea and Walk, yea.   Motion carried.

After reviewing the report, Treasurer Warner made the motion to accept the report as given and Vice chair Tobin seconded the motion. Chairman Redden called for a vote. Treasurer Warner, yea, Secretary Standiford, yea, Vice chair Tobin, yea,  member McPherson, yea and Walk, yea.   Motion carried.

PRESENTATION OF BILLS TO BE PAID: After reviewing the bills to be paid, Secretary Standiford made the motion to pay the bills as presented and to include the garage door for Burlington junction and member Walk seconded the motion.  Chairman Redden called for a vote. Treasurer Warner, yea, Secretary Standiford, yea, Vice chair Tobin, yea,  member McPherson, yea and Walk, yea.   Motion carried.

 PRESENTATION OF REVENUE AND EXPENSES: The report was presented to the board members. The board members were informed that fleet insurance will increase due to the new vehicle.

Report stands as presented.

PRESENTATION OF P.A.T. VAN: The report was presented to the board members. Report stands as presented.

PRESENTATION OF TRAINING BUDGET: The report was presented to the board members. Report stands as presented

PRESENTATION OF OPERATIONS MANAGERS :Florea started his report by informing the board members that the election filings have bee taken care of.  Brian McPherson was the only one to file for his district and Tim Tobin and Jeff Georke filed for that district.

Item two was to inform the border members that the trainer from Sweet will be here February 24th and 25th.

Item three was to inform the board members that the senior money will come in two payments. One has been received and the other will be sent the first of July.

Item four was to inform the board members that there is a bug in the new radios and it will be fixed.  Unit 132's radio has been repaired as well.

Item five was to discuss the radio frequency for the sheriff’s department.  They have allowed us to put their frequency in the ambulance but not the rescue squads.

Item six was to discuss LaRee’s evaluation which will be due before the next board meeting.  Secretary Standiford will do it and it will be discussed next month.

Item seven is the FYI about the Conflict of interest policy.

Item eight was to discuss paying the board members.  Member McPherson made the motion to compensate any and all board members who attend a regular meeting, $100.00, starting on the annual meeting, to be paid at the next board meeting, and Treasurer Warner seconded the motion.    Chairman Redden called for a vote. Treasurer Warner, yea, Secretary Standiford, yea, Vice chair Tobin, yea,  member McPherson, yea and Walk, yea.   Motion carried.  This will be added to the by-laws.

Item nine was to inform the board members about the call volume.

Item ten was to inform the board members that Estella is going to a grant writing class.

Item eleven was to inform the board members that a part time PAT van driver was hired, Charles Myrick.

Item twelve was to inform the board members that the old 136 is no longer being used and that the old 135 is now 136.  There was a rear end noise and it has been taken care of in the new 136.

Item thirteen was to inform the board members that Kirby Sybert is not able to work due to an injury not sustained at work.            

Item fourteen was to inform the board members that Florea had nothing for a closed session.

Item fifteen was to inform the board members that Dan Lund is requesting a leave of absence for approximately a month, starting in March.  Treasurer Warner made the motion to approve the request from Lund and Secretary Standiford seconded the motion.    Chairman Redden called for a vote. Treasurer Warner, yea, Secretary Standiford, yea, Vice chair Tobin, yea,  member McPherson, yea and Walk, yea.   Motion carried 

Item sixteen was to discuss what is to be done with the old 136.  All the lettering identifying it as an ambulance have been taken off.  It was decided to accept sealed bids, to be opened at the April board meeting with a statement saying the board of directors has the right to refuse and or all bids. 

Item seventeen was to inform the board members that the new unit, 133, was involved in a slight accident.  The crew slapped mirrors and the district will cover the costs of the other vehicle’s repairs.                                                                             

PRESENTATION OF TRAINING MANAGERS REPORT: Maudlin started his report by informing the board members there was a class held at the monthly meeting.

Item two was to discuss the CPR instructor class.  It will be held on March 19th and the costs for the books will be approximately $75.00 a student.  There are several employees and squad members who want to take the class .  After a discussion member McPherson made the motion to have the board pay for instructor’s class for all employees and rescue squad members, treasurer Warner seconded the motion.   Chairman Redden called for a vote. Treasurer Warner, yea, Secretary Standiford, yea, Vice chair Tobin, yea,  member McPherson, yea and Walk, yea.   Motion carried.

Item three was to discuss the CPR classes for the rescue squads.

Item four was to discuss a refresher class.

Item five was to discuss the ICE rescue classes that are coming up.   

Item six was to ask the board members if they wanted to extend the agreement with Heartland for CPR.

There was a question about starting a class again for three hours in may.  There are currently four employees who are wanting to teach classes.

Angie Jones and Estella Myrick asked about sending Estella to a rope rescue class. The cost is $680.00, but there would be no CEU’s given for it.    After a discussion vice chair Tobin voted to allow her to go and secretary Standiford seconded the motion.

Chairman Redden called for a vote. Treasurer Warner, yea, Secretary Standiford, yea, Vice chair Tobin, yea,  member McPherson, yea and Walk, yea.   Motion carried.  She can take it out of her CEU money.

PRESENTATION OF BUSINESS MANAGER’S REPORT: Lager started her report by informing the members that her evaluation is due on February 22. 

Item two was to discuss going to San Francisco or Chicago for more Sweet training.  It was discussed and they board members were leaning more to June, in Chicago. 

EMPLOYEE CONCERNS/ REQUESTS: None brought to the attention of the board members.

MEDICAID WRITE OFF’S: Vice chair Tobin made the motion to write off $34,354.13 in Medicare/ Medicaid write offs, and member Walk seconded the motion.  Chairman Redden called for a vote. Treasurer Warner, yea, Secretary Standiford, yea, Vice chair Tobin, yea,  member McPherson, yea and Walk, yea.   Motion carried.

OLD BUSINESS: The TIF has passed in the city council.  There are phases to the whole project.  More information will be coming.

NEW BUSINESS: The credit card machine is still holding interest and the board members would still like some information.

Member McPherson requested a closed session with the board members only.  They board members went into a closed session to discuss (3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. However, any vote on a final decision, when taken by a public governmental body, to hire, fire, promote or discipline an employee of a public governmental body must be made available with a record of how each member voted to the public within seventy-two hours of the close of the meeting where such action occurs; provided, however, that any employee so affected shall be entitled to prompt notice of such decision during the seventy-two hour period before such decision is made available to the public. As used in this subdivision, the term "personal information" means information relating to the performance or merit of individual employees; any other business that may come before the board

(14) Records which are protected from disclosure by law;

OPEN SESSION: The board members came back into open session. There was no action taken from the closed session .           

ADJOURNMENT: Secretary Standiford made the motion to adjourn and Treasurer Warner seconded the motion. Chairman Redden called for a vote. Treasurer Warner, yea, Secretary Standiford, yea, Vice chair Tobin, yea,  member McPherson, yea and Walk, yea.   Motion carried. Meeting adjourned at 9:20

 

Recorded  by LaRee Lager                                           

Nodaway County Ambulance District

 

Signed:                                                                                           

Charles Standiford, Secretary

 

Ambulance Budget as of 02-28-2005

2005

ACCT

2004

2005

percentage used

Revenues

Budget

#

ACTUAL

received

Ambulance Receivable

$650,000.00

4000

$701,413.54

$127,006.96

19.54%

Other Years

$35,000.00

4000

$29,191.44

$548.32

1.57%

Current taxes

$0.00

4100

$109,520.58

$14,445.48

0.00%

Delinquent Taxes

$0.00

4110

$12,164.15

$454.18

0.00%

Misc. Income

$1,500.00

4730

$2,136.43

$96.90

6.46%

Rent

$0.00

4750

$0.00

0.00%

Bad Debt Income

$1,200.00

4740

$134.72

0.00%

Interest Income

$5,000.00

4720

$5,352.63

$737.82

14.76%

sales tax income

$920,000.00

4105

$969,669.12

$119,004.51

12.94%

Sale of Assets

$3,000.00

4710

$0.00

0.00%

Pat Van Revenues

$17,000.00

$19,990.50

$2,489.20

14.64%

Total

$1,632,700.00

$1,849,573.11

$264,783.37

16.22%

Expenditures

2005

2004

2005

Salaries

$460,000.00

5000

$432,134.31

$59,538.74

12.94%

Overtime

$109,000.00

5001

$109,039.52

$16,699.71

15.32%

On-Call

$0.00

5002

Special Performance Benefit

$5,000.00

5003

$3,895.76

$500.00

10.00%

Rescue/training Budget

$45,000.00

5300

$14,791.59

$3,773.81

8.39%

Payroll FICA

$45,000.00

5010

$44,651.33

$6,439.64

14.31%

Unemployment Taxes

$1,000.00

5015

$110.47

0.00%

Employee Benefits

$36,000.00

5020

$32,543.14

$5,144.00

14.29%

Special Incentives Emp.Benefit

$1,200.00

5021

0.00%

Retirement Benefits

$46,000.00

5005

$24,893.04

$4,474.28

9.73%

Retirement match

$22,000.00

5006

$6,064.04

$918.47

4.17%

Interest Expense

$0.00

5030

Workman's Comp

$75,000.00

5040

$69,968.73

$7,614.59

10.15%

Fleet/Mail/Liab Ins. Bond

$26,000.00

5041

$22,393.00

$26,072.00

100.28%

Accident/Health Insurance

$5,500.00

5044

$3,356.00

$3,555.00

64.64%

Rent/Lease

$50.00

5050

$15.00

0.00%

Legal/ Accounting

$7,500.00

5060

$4,463.00

0.00%

Administration Expense

$6,000.00

5070

$1,413.28

$299.00

4.98%

Election Expense

$2,000.00

5080

$1,435.50

0.00%

Advertising Expense

$1,000.00

5090

$336.50

0.00%

Fuel & Oil

$16,500.00

5100

$15,585.02

$3,331.37

20.19%

Fleet Repair

$15,000.00

5110

$14,004.68

$1,883.09

12.55%

Building Repair

$30,000.00

5135

$27,959.13

$491.16

1.64%

Medical & Operating Exp

$21,900.00

5120

$22,068.63

$6,363.64

29.06%

Office Supplies

$9,000.00

5130

$10,629.85

$2,918.37

32.43%

New Equipment

$90,550.00

5115

$30,405.93

$3,697.59

4.08%

Utilities

$11,000.00

5140

$7,110.77

$1,536.47

13.97%

Telephone/Cell

$7,500.00

5150

$5,755.06

$662.91

8.84%

Dues & Subscriptions

$500.00

5180

$142.94

$200.00

40.00%

Laundry

$3,000.00

5190

$465.36

$84.00

2.80%

Radios/Repairs Maint

$2,500.00

5220

$893.37

$321.90

12.88%

Collection Expense

$4,000.00

5290

$661.47

$11.25

0.28%

Miscellaneous Expense

$6,000.00

5280

$4,381.92

$2,408.02

40.13%

New Ambulance

$103,995.00

$0.00

$102,100.00

98.18%

Bad Debt Allowance 40%

$255,000.00

5250

$118,665.55

$21,591.10

8.47%

Dispatching Expense

$35,000.00

5105

$37,500.00

$7,500.00

21.43%

*New Rescue Equipment

$95,000.00

5117

$4,410.49

$1,092.59

1.15%

Pat Van Expenditures

$25,000.00

$27,362.74

$3,960.93

15.84%

Medical Director

$6,000.00

0.00%

Total

$1,630,695.00

$1,098,507.15

$295,183.63

18.10%

2005 Training Budget as of 02-28-2005

Expenditures

Budget

Acct #

2005

Instructor's Training Wages *

$2,000.00

5300

$589.39

$268.77

13.44%

Instructor's Training Lodging *

5360

Instructor's Training Mileage *

5361

Instructor's tuition/books

$600.00

5330

0.00%

Total Instructor Items

CE Instructor's Wages

CE employee wages **

$2,500.00

5301

$1,370.75

$314.88

12.60%

Mandatory classes,

$3,000.00

5305

$520.14

$227.44

7.58%

HACS instructor wages

$1,500.00

5375

0.00%

HACS Miscellaneous

$500.00

5378

0.00%

Guest Instructor Wages

$1,000.00

5340

0.00%

!st Responder Orig. Cert Wages

$2,000.00

5302

$254.60

$85.65

4.28%

!st responder Refresher Wages

$600.00

5304

$201.28

0.00%

Employee CE Elective

$14,250.00

5370

$11,012.07

$2,542.91

17.84%

Training Equipment/Maintenance

$7,800.00

5310

$48.50

0.62%

Training Books/Office expense

$200.00

5331

$200.00

0.00%

Training Miscellaneous

$800.00

5380

$340.21

$30.96

3.87%

Medical Director Expenses

$6,750.00

5385

0.00%

Training Supplies

$1,500.00

5320

$303.15

$254.70

16.98%

Total

$45,000.00

$14,791.59

$3,773.81

8.39%

2005 Wheel Chair Budget as of 02-28-2005

W/C Actual Rec

2004 actual

Money Received

17,000.00

4009

$19,817.70

$1,238.20

7.28%

W/C open Accts

2,000.00

1209

$3,492.40

$1,251.00

62.55%

Contribution

Total

19,000.00

$23,310.10

$2,489.20

13.10%

Expenditures

Salaries

20,000.00

5009

$20,470.70

$2,988.21

14.94%

On-Call

0.00

5019

Overtime

500.00

0.00%

Payroll FICA

1,900.00

$1,566.01

$228.60

12.03%

Repairs/Maint

2,000.00

5129

$1,404.00

$345.00

17.25%

Fuel & Oil

2,500.00

5109

$2,625.90

$399.12

15.96%

New Equipment

5119

$1,296.13

Advertisement

5099

Total

26,900.00

$27,362.74

$3,960.93

14.72%