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BOARD OF DIRECTORS MEETING
March 13th, 2002 Agenda BOARD MEMBERS PRESENT: BOARD MEMBERS ABSENT: STATEMENT: The use of the tape recorder is an aid for the Recording Secretary and is erased after minutes are transcribed. PRESENTATION OF MINUTES: INTRODUCTION OF GUESTS : REPORT FROM HOSPITAL REPRESENTATIVE: REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD: REPORT FROM HOPKINS RESCUE SQUAD: REPORT FROM RAVENWOOD RESCUE SQUAD: REPORT FROM TRI-C RESCUE SQUAD: REPORT FROM MARYVILLE RESCUE SQUAD: PRESENTATION OF TREASURERS REPORT: PRESENTATION OF BILLS TO BE PAID: PRESENTATION OF REVENUE AND EXPENSES: PRESENTATION OF P.A.T. VAN: PRESENTATION OF OPERATION MANAGER'S REPORT: PRESENTATION OF TRAINING MANAGER'S REPORT: PRESENTATION OF BUSINESS MANAGER REPORT: EMPLOYEE CONCERNS/REQUESTS:
OLD BUSINESS: Committee Reports
NEW BUSINESS:
CLOSED SESSION: MEDICAID WRITE OFF'S:
Closed meetings and closed records authorized when, exceptions. 610.021. Except to the extent disclosure is otherwise required by law, a public governmental body is authorized to close meetings, records and votes, to the extent they relate to the following: (3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. However, any vote on a final decision, when taken by a public governmental body, to hire, fire, promote or discipline an employee of a public governmental body must be made available with a record of how each member voted to the public within seventy-two hours of the close of the meeting where such action occurs; provided, however, that any employee so affected shall be entitled to prompt notice of such decision during the seventy-two-hour period before such decision is made available to the public. As used in this subdivision, the term "personal information" means information relating to the performance or merit of individual employees; any other business that may come before the board (14) Records which are protected from disclosure by law;
ADJOURNMENT:
BOARD OF DIRECTORS MEETING March 13th, 2002 7:30 P.M. February 13th, 2002
BOARD MEMBERS PRESENT: Chairman Redden, Treasurer Johnson, Member McPherson, Vice-chair Heflin and Secretary Standiford, and member Warner were present.
BOARD MEMBERS ABSENT: No one was absent.
MEETING CALLED TO ORDER : Roll call vote to start the meeting was taken. Member Warner, yea, Secretary Standiford yea, Treasurer Johns, yea, member McPherson yea, Vice-chair Heflin ,yea and Chairman Redden yea. Chairman Redden called the meeting to order at 7:30 pm.
PRESENTATION OF THE MINUTES : The minutes were presented. Member McPherson made the motion to accept the minutes as presented and Secretary Standiford seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin, yea and member McPherson yea.
INTRODUCTION OF GUESTS: Jason White, Maryville Consulting, Deputy David Ray, Commissioner Lester Keith, Commissioner Wayne Nelson were present. Jason White presented to the board members a retirement plan for the Districts employees. There were three plans and the start up costs would be $30.00 per employee and then 1% of the total combined assets or $200.00, whichever is greater. The board members wanted some type of numbers and asked Bill Florea and LaRee Lager to get the numbers to Mr. White and to report back at the next meeting.
REPORT FROM ST. FRANCIS HOSPITAL REPRESENTATIVE : Pat Giffin was present and reported that all is going well. The hospital has started using a paramedic from the midnight to seven shift. Deputy David Ray and Commissioner Lester Keith then had the floor. Keith presented the board with a dispatching solution. Since the 911 will not combine into one entity, the sheriff's department would like to do the ambulance district's dispatching for a fee of $30,000.00 a year for the a three year contract, and then re-evaluate the situation. This dispatching would include EMD training and pre-arrival instructions to the patients family. Member McPherson made the motion to agree to a one year contract, with options to renew for two more years, and a charge for early withdrawal of the contract, with more information to be presented as gotten, for the fee of $30,000.00 a year, for a total of $90,000.00 for the three year service, Vice-chair Heflin seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea Vice-chair Heflin, yea and member McPherson yea. Motion passed. Deputy Ray will contact David Baird, Nodaway County Prosecutor and lawyer for the county, and ask him for clarification an the contract.
REPORT FROM BURLINGTON JUNCTION RESCUE UNIT: Everything is going fine There is a new captain and McPherson will get the information to the office. On February 18th, 2002 the refresher class will start in Burlington Junction as well.
REPORT FROM HOPKINS RESCUE UNIT: Everything is going fine. They responded to four calls in the past month. There is a need for a thigh cuff for the blood pressure monitor. They will also need approximately eight more pagers when the class is over. There was a questions about getting a jump bag for the Pickering fire department.
REPORT FROM RAVENWOOD RESCUE SQUAD: All is fine. They responded to seven calls in the past month.
REPORT FROM TRI-C RESCUE SQUAD: All is well. They will have a refresher class in March.
REPORT FROM MARYVILLE RESCUE UNIT: The new truck is in service.
TREASURERS REPORT: The report was presented. There were no corrections and member Warner made the motion to accept the report and Vice-chair Heflin seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice- Chair Heflin, yea and member McPherson yea.
BILLS TO BE PAID: The bills were presented. The refund payment to State Farm Insurance was placed on hold until the other insurance paid the bill. There were no more questions about the bills to be paid. Member Warner made the motion to pay the bills, with the exception of the State Farm bill and Vice-Chair Heflin seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea Vice-chair Heflin, yea and member McPherson yea.
REVENUES AND EXPENSE: The revenues and expenses were presented to the board members. There was a question about where the $30,000.00 for dispatching would come from. Florea stated that there is $50,000.00 in the budget already for dispatching. The report stands as presented.
P.A.T. VAN REPORT:.Report stands as presented.
OPERATIONS MANAGER REPORT: Florea informed the board members that he did not give himself a raise in July and he caught it in January 2002. He did make a retro active check. Item one was to inform the board members that the old 1994 ambulance has been placed into service as unit 136. The old unit is currently waiting to be sold and is outside. Item two was to discuss bids for a new rescue truck. Florea has two written bids and two phone bids. The phone bids were from LifeLine ambulances and it was $93,000.00 and the other phone bid was for $110,000. The two written bids were from Felds at $51,169.85 and Boyles motors for $30,918.29 for the first truck and $31,539.29 for any other trucks purchased. There was a discussion about the age of the current trucks and the need. Secretary Standiford made the motion to purchase three trucks to replace those in the field and member Warner seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Vice-chair Heflin ,yea and Treasurer Johnson and member McPherson did not vote. Florea asked about getting the generators as well. There is a need for them and they are in the budget. Secretary Standiford made the motion to purchase three generators and lights for a total cost of $6,000.00 and member Warner seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Vice-chair Heflin, yea, and Treasurer Johnson and member McPherson did not vote. Item three was to inform the board members that the district did receive the $3,000.00 grant from the Senior Citizens tax. Item four was the DARE auction. The trailer will be here to load up and to be sold at the auction to be held on February 17th. Member McPherson made the motion to give DARE 50% of the proceeds from the auction and secretary Standiford seconded the motion. Chairman Redden called for a vote. Secretary Standiford yea, Treasurer Johnson, yea ,Vice-chair Heflin, yea, and member McPherson yea. Member Warner did not vote. Motion carried. Also under item four was the title. Florea did go to court and is waiting for the paper work to come through. Item five was to inform the board members that April 1st still looks like the date for Medicare fee schedule to go into effect. Item six was to inform the board members that the call volume has increased. It is up 33% from last year. Item seven was to inform the board members that St. Francis Hospital will no longer be doing the laundry. They have gone to a laundry service and it will start in March. Item eight was to inform the board members that he had changed the phone lines. There was a line that was to the ambulances and was not being used. Florea changed the fax line to a dedicated line and the other line is now a third line for the district.
TRAINING MANAGERS REPORT: Maudlin informed the board members about the first responder classes. Item two was to inform the board members that there will be an emergency drivers course held in April. All new people and any refreshers need to take the class. More information will be handed out at a later date. Item three was to inform the board members that there will be a mini fire school held at the ambulance base in April. This will include a farm extrication class. Item four was to ask the board to purchase some new CPR manikins for training purposes. Member Warner made the motion to spend $1,400.00 on the manikins for training and Vice-chair Heflin seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin ,yea and member McPherson yea. Motion carried. Maudlin informed the board members that there will be some classes coming up in the future. March 4th, there will be a tour of LaClede Chain, a weather spotting class will be March 12th and a radiological monitoring class will be in April.
BUSINESS MANAGERS REPORT: Lager had nothing new to report.
EMPLOYEE CONCERNS AND REQUEST: Patrick Zeamer and Angie Jones have a request for the board. They went to a class on disaster preparedness. Wal-Mart has asked for them to put a class on for their store and will donate $100.00 per person and would like to have the classes at the training room. The $100.00 fee would be split between Maryville Fire department and Nodaway County Ambulance District. Member McPherson made the motion to pay Patrick Zeamer to teach the classes, for 24 hours of teaching, and Secretary Standiford seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin ,yea and member McPherson yea. Motion carried.
OLD BUSINESS: There was no old business brought to the board members attentions.
NEW BUSINESS: Florea asked if all the board members got the clarification of the out of county transfer policy. All board members have read it and member McPherson made the motion to adopt the policy change and member Warner seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin ,yea and member McPherson yea. Motion carried. Member McPherson explained what he had done dealing with a complaint about a customer being denied service. After his explanation, the matter has been dealt with and no action is needed from the rest of the board members.
RECESS: Member Warner made the motion to take a five minute recess.
CLOSED SESSION: Secretary Standiford made the motion to go into closed session and member Warner seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin ,yea and member McPherson yea. Motion carried.
MEDICAID WRITE OFF'S: Member McPherson made the motion to approve the write off's as presented and Treasurer Johnson seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin ,yea and member McPherson yea. Motion carried. Secretary Standiford made the motion to grant LaRee Lager a raise for her yearly evaluation and member Warner seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin ,yea and member McPherson yea. Motion carried.
Treasurer Johnson made the motion to go into open session and member McPherson seconded the motion. Secretary Standiford
ADJOURNMENT: Secretary Standiford made the motion to adjourn the meeting at 10:30 p.m. Vice chair Heflin and seconded the motion. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin ,yea and member McPherson yea. Motion carried. Recorded by LaRee Lager Nodaway County Ambulance District
Signed: Charles Standiford, Secretary
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