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BOARD OF DIRECTORS MEETING 103 W. CAREFREE DRIVE February11th , 2004 BOARD MEMBERS PRESENT: BOARD MEMBERS ABSENT: STATEMENT: The use of the tape recorder is an aid for the Recording Secretary and is erased after the minutes are transcribed. PRESENTATION OF MINUTES: INTRODUCTION OF GUESTS : REPORT FROM HOSPITAL REPRESENTATIVE: REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD: REPORT FROM HOPKINS RESCUE SQUAD: REPORT FROM RAVENWOOD RESCUE SQUAD: REPORT FROM TRI-C RESCUE SQUAD: REPORT FROM MARYVILLE RESCUE SQUAD: PRESENTATION OF TREASURERS REPORT: PRESENTATION OF BILLS TO BE PAID: PRESENTATION OF REVENUE AND EXPENSES: PRESENTATION OF P.A.T. VAN: PRESENTATION OF OPERATION MANAGER =S REPORT:PRESENTATION OF TRAINING MANAGER =S REPORT:PRESENTATION OF BUSINESS MANAGER REPORT: EMPLOYEE CONCERNS/REQUESTS: MEDICAID WRITE OFF =S:
NEW BUSINESS:
CLOSED SESSION:
Closed meetings and closed records authorized when, exceptions. 610.021. Except to the extent disclosure is otherwise required by law, a public governmental body is authorized to close meetings, records and votes, to the extent they relate to the following: (3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. However, any vote on a final decision, when taken by a public governmental body, to hire, fire, promote or discipline an employee of a public governmental body must be made available with a record of how each member voted to the public within seventy-two hours of the close of the meeting where such action occurs; provided, however, that any employee so affected shall be entitled to prompt notice of such decision during the seventy-two-hour period before such decision is made available to the public. As used in this subdivision, the term "personal information" means information relating to the performance or merit of individual employees; any other business that may come before the board (14) Records which are protected from disclosure by law; ADJOURNMENT: BOARD OF DIRECTORS MEETING January 14th, 2004 7:30 P.M.
BOARD MEMBERS PRESENT: Chairman Warner, Vice chairman Redden, Treasurer Johnson, Secretary Standiford, member Tobin and member McPherson were present. BOARD MEMBERS ABSENT: No one was absent. MEETING CALLED TO ORDER : Chairman Warner called the meeting to order at 7:30 pm. PRESENTATION OF THE MINUTES : The minutes were presented to the board members. There were no corrections or additions to the minutes. Vice chair Redden made the motion to accept the minutes as presented and secretary Standiford seconded the motion. Chairman Warner called for a vote. Vice chairman Redden yea, Treasurer Johnson yea, Secretary Standiford yea, member Tobin yea and member McPherson yea. Motion carried. INTRODUCTION OF GUESTS: Melissa Wallace, dispatcher for Nodaway County Sheriff Department was present. She was at the meeting to inform the board members about the new wireless 911 system. It is currently in phase one and she hopes that it will be into phase two in a few months. Not all of her dispatchers are EMD trained yet. There were questions about paging out rescue squads to a priority three call. Also questions about who is to stand by at a motor vehicle accident. There were questions about radio frequency =s also.Angie Jones from Maryville Public Safety was present. She is putting together a class and asked if Nodaway County Ambulance District would help contribute some funds for the classes. She has a grant and the city of Maryville will help with the funding. The class Jones is asking for help to pay to hold is an auto extrication class for a cost of $1,925.00. There is a $15.00 fee for participants to take the classes and this fee would be split up among the city and the ambulance District. The classes are to be held on April 16th and 17th. Secretary Standiford made the motion to pay the $1,925.00 for the class instructor and to pay $15.00 registration fee for all first responders associated with Nodaway County Ambulance District, and member Tobin seconded the motion. Chairman Warner called for a vote. Vice chairman Redden yea, Treasurer Johnson yea, Secretary Standiford yea, member Tobin yea and member McPherson yea. Motion carried.
REPORT FROM ST. FRANCIS HOSPITAL REPRESENTATIVE: No one was present. REPORT FROM BURLINGTON JUNCTION RESCUE UNIT:. The squad was out for eleven calls in the last month. For 2003 they had 89 calls. There was a request for a first responder bag for the Clearmont Fire/Brush truck. This was approved. REPORT FROM HOPKINS RESCUE UNIT: They responded to four calls. REPORT FROM RAVENWOOD RESCUE SQUAD: All is okay. REPORT FROM TRI-C RESCUE SQUAD: All is okay. REPORT FROM MARYVILLE RESCUE UNIT: All is okay. TREASURERS REPORT: The treasurer =s report was next on the agenda. Member McPherson made the motion to accept the report as presented and member Tobin seconded the motion. Chairman Warner called for a vote. Vice chairman Redden yea, Treasurer Johnson yea, Secretary Standiford yea, member Tobin yea and member McPherson yea. Motion carried.The board members agreed to have treasurer Johnson renew the CD =s that are due.BILLS TO BE PAID: The bills to be paid were presented to the board members. Secretary Standiford made the motion to pay the bills as presented and vice chair Redden seconded the motion. Chairman Warner called for a vote. Vice chairman Redden yea, Treasurer Johnson yea, Secretary Standiford yea, member Tobin yea and member McPherson yea. Motion carried. REVENUES AND EXPENSE: Member McPherson made the motion to accept the budget as the final budget for 2003 for the ambulance, PAT Van and training and vice chair Redden seconded the motion. Chairman Warner called for a vote. Vice chairman Redden yea, Treasurer Johnson yea, Secretary Standiford yea, member Tobin yea and member McPherson yea. Motion carried. OPERATIONS MANAGER: Florea started his report by informing the board members that Shane Wagers has been hired as a full time paramedic. Item two was to discuss the bids for the door and siding for the building. There were several questions and suggestions. After a discussion this was to be tabled for thirty days and to be discussed at the next board meeting. Item three was to discuss the concerns about the insurance agent that was at the last board meeting. Mr. Hess did not like the decision of the board to go with VFIS insurance and was trying to get a story ran in the local paper. It was suggested that bid letters be sent out in August to avoid this problem in the future. Item four was to inform the board members that Patrick Zeamer is off his probation. Item five was to discuss the check for Montee law firm. Frank Foster suggested that it be signed and sent back while the district continues to collect the money owed from the individual. Item six was to discuss the employee manual . There needs to be changes dealing with a full time employee going to a part time employee and then back to a full time employee. Item seven deals with changing the wording for bereavement pay. It currently says three days for parents, husband/wife or a child. Member McPherson made the motion to allow 24 hours for immediate family and there will be no time paid for grandparents, member Tobin seconded the motion. Chairman Warner called for a vote. Vice chairman Redden yea, Treasurer Johnson yea, Secretary Standiford yea, member Tobin yea and member McPherson yea. Motion carried. Item eight deals with the filing for positions for the board. It is to be done at the ambulance base and the district must place the advertisements in the paper and do the paper work. There are two sub-districts up, two and five. Item nine was to discuss the new program from Sweet that will allow the district to file electronically with the state all reports. It is $860.00. Member McPherson made the motion to purchase the program and vice chair Redden seconded the motion. Chairman Warner called for a vote. Vice chairman Redden yea, Treasurer Johnson yea, Secretary Standiford yea, member Tobin yea and member McPherson yea. Motion carried.
Item ten was to inform the board members that the retirement match must be 3% for the next three years. Item eleven was to discuss the cost of living raises. There was a discussion about how much should be given. Member McPherson made the motion to give a 2.4% cost of living raise to all full time employees who have been employed at the district for the full 12 months of 2003 and to allow a .2% for every month that a full time employee has worked in 2003 and treasurer Johnson seconded the motion. Chairman Warner called for a vote. Treasurer Johnson yea, Secretary Standiford yea, member Tobin yea and member McPherson yea and vice chairman Redden voted no. Motion carried. Item twelve was to inform the board members that there will be a closed meeting. Florea informed the board members that Lager =s evaluation is due next month. Chairman Warner asked member Tobin and treasurer Johnson to preform the evaluation before the next board meeting. Florea will get the information to them.The last page of information from Florea was the call volume for 2003.
TRAINING MANAGERS REPORT: There was a class held at the employee meeting. Item two was to report that there is a first responder class to be held on January 17th. Item three was to report the request for training. BUSINESS MANAGERS REPORT: Lager reported that the Medicare meeting has been rescheduled to a later date. Item two was to inform the board members that there is a MAA meeting that Florea and she will not be able to attend as it is the following day. EMPLOYEE CONCERNS AND REQUESTS: There was none brought to the board members. WRITE OFF @S: The write off=s were presented to vice chair Redden. He made the motion to approve the write off=s totaling $8,661.62 and secretary Standiford seconded the motion. Chairman Warner called for a vote. Vice chairman Redden yea, Treasurer Johnson yea, Secretary Standiford yea, member Tobin yea and member McPherson yea. Motion carried.
OLD BUSINESS: NEW BUSINESS: Chairman Warner asked to have all passwords for all computers to be given to a board member or to be placed in the safety deposit box. RECESS: Secretary Standiford made the motion to take a recess for 5 minutes at 9:45 and treasurer Johnson seconded the motion. Chairman Warner called for a vote. Vice chairman Redden yea, Treasurer Johnson yea, Secretary Standiford yea, member Tobin yea and member McPherson yea. Motion carried.
Treasurer Johnson left at approximately 10:00 p.m. CLOSED SESSION: Member McPherson made the motion to go into closed session at 10:00 pm and secretary Standiford seconded the motion. Chairman Warner called for a vote. Vice chairman Redden yea, Secretary Standiford yea, member Tobin yea and member McPherson yea. Motion carried.
OPEN SESSION: Secretary Standiford made the motion to go into open session and member Tobin seconded the motion. Chairman Warner called for a vote. Vice chairman Redden yea, Secretary Standiford yea, member Tobin yea and member McPherson yea. Motion carried.
Secretary Standiford made the motion to grant Kirby Sybert a raise and member McPherson seconded the motion. Chairman Warner called for a vote. Vice chairman Redden yea, Secretary Standiford yea, member Tobin yea and member McPherson yea. Motion carried.
Member Tobin made the motion to grant Jack Bunderson a raise and member McPherson seconded the motion. Chairman Warner called for a vote. Vice chairman Redden yea, Secretary Standiford yea, member Tobin yea and member McPherson yea. Motion carried.
ADJOURNMENT: Secretary Standiford made the motion to adjourn the meeting and member Tobin seconded the motion. Chairman Warner called for a vote. Vice chairman Redden yea, Secretary Standiford yea, member Tobin yea and member McPherson yea. Motion carried. Meeting adjourned at 10:50 pm.
Recorded by LaRee Lager Nodaway County Ambulance District
Signed: Charles Standiford, Secretary
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