BOARD OF DIRECTORS MEETING

103 W CAREFREE DRIVE

AGENDA FOR THE April 8^th, 2009 Meeting

BOARD MEMBERS PRESENT:

BOARD MEMBERS ABSENT:

STATEMENT: The use of the tape recorder is an aid for the Recording Secretary and is erased after the minutes are transcribed.

INTRODUCTION OF GUESTS:

PRESENTATION OF MINUTES:

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD:

REPORT FROM HOPKINS RESCUE SQUAD:

REPORT FROM RAVENWOOD RESCUE SQUAD:

REPORT FROM TRI-C RESCUE SQUAD:

REPORT FROM MARYVILLE RESCUE SQUAD:

PRESENTATION OF TREASURERS REPORT:

PRESENTATION OF BILLS TO BE PAID:

PRESENTATION OF REVENUE AND EXPENSES:

PRESENTATION OF OPERATION MANAGER= S REPORT:

PRESENTATION OF TRAINING MANAGER= S REPORT:

PRESENTATION OF BUSINESS MANAGER REPORT:

EMPLOYEE CONCERNS/REQUESTS:

MEDICAID WRITE OFF= S:

NEW BUSINESS:

CLOSED SESSION:

Closed meetings and closed records authorized when, exceptions.

610.021. Except to the extent disclosure is otherwise required by law, a public governmental body is authorized to close meetings, records and votes, to the extent they relate to the following:

(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. However, any vote on a final decision, when taken by a public governmental body, to hire, fire, promote or discipline an employee of a public governmental body must be made available with a record of how each member voted to the public within seventy-two hours of the close of the meeting where such action occurs; provided, however, that any employee so affected shall be entitled to prompt notice of such decision during the seventy-two-hour period before such decision is made available to the public. As used in this subdivision, the term "personal information" means information relating to the performance or merit of individual employees;

(13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment, except that this exemption shall not apply to the names, positions, salaries and lengths of service of officers and employees of public agencies once they are employed as such, and the names of private sources donating or contributing money to the salary of a chancellor or president at all public colleges and universities in the state of Missouri and the amount of money contributed by the source;

(14) Records which are protected from disclosure by law; any other business that may come before the board

Meeting minutes date corrected 12/8/2009

BOARD OF DIRECTORS MEETING

March 11th, 2009

7:30 P.M.

BOARD MEMBERS PRESENT: Chairman Walk, Vice Tobin, Treasurer Warner, Secretary Redden, member Standiford and member McPherson were present.

BOARD MEMBERS ABSENT: None were absent

MEETING CALLED TO ORDER : Chairman Walk called the meeting to order at 7:30 pm.

INTRODUCTIONS OF GUESTS: Bill Ingels was present to discuss the storm water project. There was a discussion about how to go forward with the project and the outcome of the discussion was to get some firm costs on the project and to see what can be done in the future. Florea and Ingels will take a new set of specs to the City and discuss changes.

PRESENTATION OF THE MINUTES: The minutes were presented to the board members. Warner made the motion to approve the minutes with corrections and Redden seconded the motion. Walk called for a vote. Tobin, yea, Warner, yea, Standiford yea, McPherson yea, Redden yea and Walk yea. Motion passed.

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD: All is fine. There are still approximately 17 new first responders. There will be a need for some new pagers, McPherson is going to do some checking to see if there are some who can share a pager and get back to the board at the next meeting. He also has an extrication class scheduled for March 22^nd, not sure where as of yet , but he will notify the Sheriff= s department to set off pagers for a reminder.

REPORT FROM HOPKINS RESCUE SQUAD: All is fine.

REPORT FROM RAVENWOOD RESCUE SQUAD: All is fine.

REPORT FROM TRI-C RESCUE SQUAD: They were asking about having a first responder class as there is interest in the community to join the squad.

REPORT FROM MARYVILLE RESCUE SQUAD: All is fine. Safety vest are ordered for all squads to replace the missing ones.

PRESENTATION OF TREASURER= S REPORT: The report was presented to the board members. There were no questions about the report. Standiford made the motion to approve the report as presented and Tobin seconded the motion. Walk called for a vote. Tobin, yea, Warner, yea, Standiford yea, McPherson yea, Redden yea and Walk yea. Motion passed.

Warner discussed the US Bank presentation and working on trying to increase the interest.

PRESENTATION OF BILLS TO BE PAID: The bills to be paid were presented. Redden made the motion to pay the bills and McPherson seconded the motion. Walk called for a vote. Tobin, yea, Warner, yea, Standiford yea, McPherson yea, Redden yea and Walk yea. Motion passed.

PRESENTATION OF REVENUE AND EXPENSES: The report was given to the board members. There were no corrections or additions to the report. Reports stands as presented.

PRESENTATION OF DIRECTOR OF OPERATIONS: Florea began his report by informing the board members that there will be no closed session.

Item two was ask the board members if Frank Foster had answered the question that was asked about response liability. The board had no further questions about that matter.

Item three was to discuss the drainage plans and this was done earlier in the meeting.

Item four was to discuss pay issues when the staff needs to testify. There was a question about how to pay the staff. Florea was told to ask other ambulance districts on their policies and to report back at the next meeting.

Item five was to discuss the health insurance. There was a question about the current buy out program and Florea is to ask Frank Foster about it as well as the other districts on how they conduct an insurance buy out plan. Florea is to report back.

Item six was to inform the board members that the district passed the five year inspection.

Item seven was to inform the board members that sales tax revenue is down.

Item eight was to inform the board members that the clearing house is now on hold because Ortivus did not inform Florea of the cost of an add on to the billing software. Gateway did say they would reimburse the fee that the district paid last month.

Item nine was to discuss the ambulance bid. Lifeline ambulance quoted $122,856.00 for a 2009 Chevrolet ambulance with a delivery date of 4-6 months out. Tobin made a motion to accept the bid from Lifeline and Warner seconded the motion. Walk called for a vote. Tobin, yea, Warner, yea, Standiford, yea, McPherson, nay, Redden yea, and Walk yea. Motion carried. Florea is to accept the bid.

Item ten was to discuss tire bids. Florea needs eight new tires and COOP had the low bid for $1,244.00, Parsons Tire bid was $1,638.00, Wilmes Tire did not bid, and Bryan= s Auto bid was $1,276.00. Warner made the motion to purchase the tires from COOP, and Redden seconded the motion. Walk called for a vote. Tobin, yea, Warner, yea, Standiford yea, McPherson yea, Redden yea and Walk yea. Motion passed.

Item eleven was to open the bids for the four laptops. Laptop one went to Jack Bunderson for $101.27, laptop two went to Jubal Smith for $50 and laptop three went to FLorea for $50 and the final laptop went to Kirby Sybert for $75.00.

Item twelve was to discuss raising base rates. There was a discussion held. After the discussion McPherson made the motion to leave rates alone and Standiford seconded the motion. Walk called for a vote. Tobin, yea, Warner yea, Standiford ,yea, Redden , yea, McPherson, yea and Walk, yea. The base rates and mileage will stay the same.

Item thirteen was a letter from Montee law firm asking the district to accept a payment of $247.14 for a bill. Florea discussed the payment options and the board members agreed to take the payment on this bill and to continue to review all such requests as they come into the office.

Item fourteen was to inform the board members that the MCI trailer was taken down to St Joseph for an inspection.

Item fifteen was to inform the board members that an EMD class needs to be held and will cost approximately $1,500 to $2,000.00 to put on at the district office. Florea will get started on getting this arranged.

PRESENTATION OF TRAINING MANAGERS REPORT: Estella Myrick was present and informed the board members that the disaster class will be rescheduled in May.

Item two was to inform the board members that the new laptop is in and being used.

PRESENTATION OF BUSINESS MANAGER= S REPORT: Lager stated she had nothing to report.

EMPLOYEE CONCERNS/ REQUESTS: Nothing brought up.

MEDICAID WRITE OFF= S: Tobin made the motion to approve $4,505.92 in Medicaid and medicare write off= s and Redden seconded the motion. Walk called for a vote. Tobin, yea, Warner, yea, Standiford yea, McPherson yea, Redden yea and Walk yea. Motion passed.

OLD BUSINESS: The rate increase was discussed in previous business.

The heaters in the bay were discussed next. After a discussion about the current cost to heat the bays, it was decided to put the possible new heaters on hold.

NEW BUSINESS: Standiford stated he had a question about paying part time employees overtime wages. Florea stated that all employees who work over 40 hours per week are eligible for overtime wages. No outcome of the discussion.

ADJOURNMENT: Warner the motion to adjourn the meeting and McPherson the motion. Walk called for a vote. Tobin, yea, Warner, yea, Standiford yea, McPherson yea, Redden yea and Walk yea. Motion passed.

Meeting adjourned at 9:55 pm

Recorded by LaRee Lager

Nodaway County Ambulance District

Signed:

John C. Redden, Secretary