BOARD OF DIRECTORS MEETING

103 W CAREFREE DRIVE

APRIL 14TH 1999 7:30 P.M.

BOARD MEMBERS PRESENT:

BOARD MEMBERS ABSENT:

PRESENTATION OF MINUTES:

PRESENTATION OF TREASURERS REPORT:

PRESENTATION OF BILLS TO BE PAID:

PRESENTATION OF REVENUE AND EXPENSES: Revised budget

PRESENTATION OF P.A.T. VAN:

PRESENTATION OF OPERATION MANAGER'S REPORT:

PRESENTATION OF TRAINING MANAGER'S REPORT:

MEDICAID WRITE OFF'S:

EMPLOYEE RECEIVABLE INFORMATION:

EMPLOYEE CONCERNS/REQUESTS:

REPORT FROM HOSPITAL REPRESENTATIVE:

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD:

REPORT FROM HOPKINS RESCUE SQUAD:

REPORT FROM RAVENWOOD RESCUE SQUAD:

REPORT FROM MARYVILLE RESCUE SQUAD:

OLD BUSINESS: DARE Docu-Drama

Business Letters

Hire EMT- Dallas Mullock

Mozingo

NEW BUSINESS: Letter from G. Koster

Snow Removal / Lawn Bids

INTRODUCTION OF GUESTS:

EXECUTIVE SESSION: Yearly Evaluation of John Maxwell

ADJOURNMENT:

BOARD OF DIRECTORS MEETING

APRIL 14TH, 1999

7:30 P.M.

MARCH 10TH, 1999

BOARD MEMBERS PRESENT: Chairman Johnson, Vice-chairman Heitman, Treasurer Crane, Secretary Donovan,

member Redden and member Standiford were present.

BOARD MEMBERS ABSENT: None were absent.

MEETING CALLED TO ORDER: Chairman Johnson called the meeting to order at 7:30 p.m.

PRESENTATION OF THE MINUTES : The minutes were presented to the board members. After reviewing the minutes, Chairman Johnson asked to correct page 2, line 38 to read "1999 taxes". Member Redden made the motion to accept the minutes with corrections, vice-chairman Heitman seconded the motion. A vote was taken, the motion carried unanimously.

TREASURERS REPORT: The treasurer's report was given to the members. After reviewing the chart, there were no corrections to be made. Vice-chairman Heitman made the motion to accept the report as presented, member Standiford seconded the motion. A vote was taken and the motion carried unanimously.

PRESENTATION OF THE BILLS TO BE PAID: The bills to be paid were next on the agenda. There was a comment on the bill for Maryville Lumber needs to be corrected. It has tax included on the bill and it needs to be taken off the bill.

There was a bill for Spalding Insurance that was sent to Treasurer Crane for the 10 days that VFIS did not have coverage on the building. The old insurance was good form January 3rd to January 13th and the charge was $159.00.

There was a question about the bill for Danny Brown. Recording secretary LaRee Lager stated that it was for a refund. The patient had paid the bill and then his insurance paid on the bill. The overpayment went to the patient.

There were no other questions on the bills to be paid. Secretary Donovan made the motion to pay the bills with the one correction and the one addition, Treasurer Crane seconded the motion. A vote was taken and the motion carried unanimously.

PRESENTATION OF THE REVENUES AND EXPENSES: The chart for the Revenues and expenses was presented to the board members. There was a question about the accident and sickness account and if there would be any more bills for that account. Lager stated the bill was for a year and there should be no other bills coming for that account. The new equipment account was questioned. This does not have all of the equipment that was on back order for the rescue squads. The old pagers still need different reads for them and those are not figured into the account as of yet.

After reviewing the chart, Secretary Donovan made the motion to accept the chart as presented, member Standiford seconded the motion. A vote was taken and the motion carried unanimously.

PRESENTATION OF P.A.T. VAN: The van has been busy and is going out of the county, and the standby charge is being added to the bill. Lager showed the receipt books that were purchased. A copy goes to the patient one goes with the payment and the other stays in the book. It is working out very well.

Treasurer Crane asked about the on-call wages. Lager explained that if the driver had worked over their lunch and would like to leave early, they can take on-call time and if they are needed, the driver would be paged to come back into the office for the call.

Chairman Johnson asked Lager to make a copy of the new receipts to be placed with the official minutes.

Member Redden made the motion to accept the P.A.T. van as presented, vice-chairman Heitman seconded the motion. A vote was taken and the motion carried unanimously.

COORDINATOR'S REPORT: Bill Florea started the report by explaining that the plumbing was in and the rough in walls for the back bathroom is done. He is trying to get some time to do the drywalling. It is coming along.

The next item was to discuss a bill for Karen Lawson, she had requested some minutes and has not paid for the copying fee. She picked up the papers at the last meeting and stated she would be in the following day to pay for them, she was not. A week later, Lager sent out another bill with the minutes from the January meeting and she has ignored the bill. Florea asked what the board members would like to do about the bill. It is for $25.20. After a discussion, Chairman Johnson asked Lager to send Karen Lawson a letter explaining that payment was expected at the time she picked up the papers. Lager will draft a letter and send it out and report back at the next meeting.

Item three deals with some copies that a past employee had requested and has not been to the office to pick them up as of yet. The copying fee is $65.70. After a brief discussion, member Redden told Lager to hold them.

Florea went to item four, a new part time EMT, Dallas Mullock. He asked if the board would like to approve the hiring of him at this time or wait until the executive session. It was tabled until executive session.

Florea told the board members that he had received a recall notice about the regulators that the District uses. A trade in would cost $95.00 per unit or they could be sent in to be worked on. There was a discussion held. After the discussion, vice-chairman Heitman made the motion to trade the six old ones in and to get the trade in for $95.00, member Redden seconded the motion. A vote was taken and the motion carried unanimously.

Item six was to let the board members know that there are some items that are still on back order. There are 3 backboards, 5 helmets and the stokes basket.

Item seven deals with high angle equipment for the Platte Valley rescue squad. Florea asked if this should be tabled until the weather warms up and they receive further training. It was decided to table it until they have more training as there is only one are two people who are trained.

Item eight deals with the possibility of receiving another grant for a van. Chairman Johnson said he would work on it with NOCOMO.

Item nine deals with unit 131 and 134. 131 had transmission problems, but it was covered under warranty. Unit 134 still has some problems with dying while it is started. There was a discussion about the unit. Secretary Donovan said she would talk to her husband about the engine and see if he would have any ideas where to send it next.

Item ten, the pagers, was already discussed.

John Redden asked all the board members to attend the Trauma in the Water class that will be held on April 5th. He feels that it may help ease problems with dealing with Mozingo Lake.

MEDICAID WRITE OFF'S: The chart was presented to the board members. There was no discussion held. Vice chairman Heitman made the motion to accept the write offs as presented, secretary Donovan seconded the motion. A vote was taken and the motion carried unanimously.

EMPLOYEE RECEIVABLE INFORMATION: The chart was presented, there was no action taken.

EMPLOYEE CONCERNS AND REQUESTS: There were none brought to the board members.

REPORT FROM ST. FRANCIS HOSPITAL REPRESENTATIVE: Dr. Jefferies will hold a class on C-spine injuries on March 11th at 7:00 a.m. The hospital has purchased new IV pumps and there will be an in service on how to use them around the end of the month. Tubing will have to be changed as well. This should not be a problem.

REPORT FROM BURLINGTON JUNCTION RESCUE UNIT: Brian McPherson was present to report for the rescue squad. He handed out the inventory list that was done in the prior month. He did not have all of the insurance papers filled out, so he did not turn them into Lager. McPherson said he had two people to fill them out, but he is working on it.

REPORT FROM HOPKINS RESCUE UNIT: Marcia Beason was present at the meeting. She handed back the insurance forms. The inventory list was completed, there was only one stokes and two complete fire suits. She thanked the board for the new bag and suction. There are two first aid kits to be given to the members. The high angle equipment was found. There was nothing else to report.

REPORT FROM RAVENWOOD RESCUE SQUAD: Rick Reeve was present at the meeting. He handed out a directory of the calls. Reeve gave the inventory list to Lager as well. The meeting date has been changed, it will be the third Sunday of every month. He explained that there will be an open house on Sunday March 21st, and there will be a blood pressure check up at the time. Reeve also stated that there will be an extrication class with the fire district in the future. He had nothing else to bring to the board members.

REPORT FROM MARYVILLE RESCUE UNIT: John Redden stated that there have been two calls and they were south of Maryville at the White Cloud bottom. The inventory list was handed to Lager.

Paramedic Rick Maudlin asked all of the captains to remind their members to come to the class on April 5th. This is a good class to attend. It's not a seminar on how to treat, but what can happen.

OLD BUSINESS: Don Crane's proposal was the first item on old business. There were some work sessions done prior to the board meeting. The proposal does away with the titles of director, assistant direct and bookkeeper and makes new titles of Operations manager, Training manager and Business manager. All board members had a copy of the new duties and jobs.

Crane wants to change the wording on page three under the operations manager can purchase up to $500.00 with a purchase order. Crane would like at least two managers of the team to have their signatures on the purchase order. There was a discussion held.

After the discussion, the wording was changed to "any two managers may make and approve any purchase up to $500.00 with an approved purchase order". This is to be reviewed at a later date to see how it is working. Vice-chairman Heitman made a motion to accept the "Don Crane Proposal" with the changes and review the policy in six months or sooner if problems occure, treasurer Crane seconded the motion. A vote was taken and the motion passed unanimously.

Chairman Johnson thanked Don Crane and secretary Donovan for the hard work and thought that went into the proposal.

Lager explained to the board members that she had been going to meetings every Wednesday. This meeting deals with the Senior Citizens Funding Tax, that is on the ballot in April. This fund could be used by the P.A.T. van if a grant is applied for. This tax is for the health, nutrition and well being of senior citizens. Lager answered questions . There was no action taken.

Chairman Johnson read a letter from Ed Gumm, boy scout troop leader. Secretary Donovan sent a letter telling the Boy Scouts that they are welcome to house their canoes and trailers behind the building.

The second letter that was sent, was to Connie Durfey. She is working on the DARE docu-drama and had heard rumors that the ambulance district did not want to participate this year. The ambulance district is behind the docu-drama and is more than willing to help out as always.

The Girl Scout troop 312, sent a thank you to the board members for allowing them to use the back area to pass out cookies to their members.

All three letters are to be placed in the minutes for the month of March.

Chairman Johnson, member Redden and Phil Rickabaugh went to discuss the 911 system with the county commissioners. The concern is the signs that need to be placed and asked the commissioners to require the addresses. There is a need for the signs. The post office only requires one inch letters on the mail boxes and this is difficult to see at high rate of speeds. There was a brief discussion.

The outcome of the discussion was to keep the current emergency phone number, 660-582-8188, as well as being able to use the 911 number. Chairman Johnson asked Deb Puckett if the phone line has been run to the hospital as of yet.

Member Redden stated that there are some people who are still have party lines and these people need to change to a private line. The address will come up just as a line, there will be no address.

Member Redden handed out three copies of a drug policy. These are to be used to compile a policy for the district.

Chairman Johnson and vice-chairman Heitman went to see Scott Ross, the districts lawyer, about Mozingo. He is researching the statues. Chairman Johnson continued to say that he has contacted the insurance carrier for the district as well. There was a discussion held about what to do and how to handle a call to the lake. There was no official outcome of the discussion.

Secretary Donovan made a motion to have an approved vendor list and control list made every October, to have with the budgeting process, vice-chairman Heitman seconded the motion. a vote was taken, the motion carried unanimously.

Paramedic Maudlin asked if the inventory lists for the rescue squads included the pagers. These need to be included as well.

Chairman Johnson asked if there was any other old business to be brought to the board members. There was none brought up to the board members.

NEW BUSINESS: Member Redden asked about how the continuing education money works. he is concerned about some of the employees using their allotted $500.00 for motel bills and mileage fees as well as fees for the schooling. There was a discussion held.

After the discussion, it was decided that Florea, Lager, Treasure Crane and Secretary Donovan will look over the current budget to come up with a budget for the training manager. This is to be brought back to the next meeting. There will have to be a Training Budget set up for the CEU's and other items.

Brian McPherson asked about a person who wants to join the rescue squad. He is a known felon and does not have a current drivers license. Florea told him that if he does not have a current drivers license, he may not join the squad. McPherson asked about a member from another squad who may lose his license and if he is going to be able to stay on the squad. Florea told him since he had a license when he joined the squad, he can continue to be on the squad.

Florea asked the board members to look over the current letters that are being sent out with monthly bills. Lager would like to see some changes in them and would like the board members to help write new letters. These are to be brought back to the next meeting.

Chairman Johnson asked if there was any other new business to be brought up to the board. There was none.

PRESENTATION OF GUESTS: Chairman Johnson asked if there were any guests who wished to be acknowledged at the meeting. There were none.

RECESS: Secretary Donovan made the motion to go into a five minute recess, vice-chairman Heitman seconded the motion. A roll call vote was taken. Member Redden voted yea, Treasure Crane voted yea, member Standiford voted yea, secretary Donovan voted yea, Vice-chairman Heitman voted yea, and Chairman Johnson voted yea. A five minute recess was called at 9:40 p.m.

EXECUTIVE SESSION: The yearly evaluation for Lager was tabled until a future date and it was decide to have another meeting on Monday, March 15th at 5:05 p.m. to discuss the three managers positions that were approved at the meeting.

ADJOURNMENT: The meeting was adjourned at 11:59 p.m.

Recorded by LaRee Lager, Recording Secretary

Nodaway County Ambulance District

Signed:

Carlene Donovan, Secretary