BOARD OF DIRECTORS MEETING

103 W. CAEEFREE DRIVE

April 10^th, 2002 Agenda

BOARD MEMBERS PRESENT:

BOARD MEMBERS ABSENT:

STATEMENT: The use of the tape recorder is an aid for the Recording Secretary and is erased after the minutes are transcribed.

PRESENTATION OF MINUTES:

INTRODUCTION OF GUESTS :

REPORT FROM HOSPITAL REPRESENTATIVE:

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD:

REPORT FROM HOPKINS RESCUE SQUAD:

REPORT FROM RAVENWOOD RESCUE SQUAD:

REPORT FROM TRI-C RESCUE SQUAD:

REPORT FROM MARYVILLE RESCUE SQUAD:

PRESENTATION OF TREASURERS REPORT:

PRESENTATION OF BILLS TO BE PAID:

PRESENTATION OF REVENUE AND EXPENSES:

PRESENTATION OF P.A.T. VAN:

PRESENTATION OF OPERATION MANAGER'S REPORT:

PRESENTATION OF TRAINING MANAGER'S REPORT:

PRESENTATION OF BUSINESS MANAGER REPORT:

EMPLOYEE CONCERNS/REQUESTS:

OLD BUSINESS: Committee Reports

NEW BUSINESS:

CLOSED SESSION: MEDICAID WRITE OFF'S:

Closed meetings and closed records authorized when, exceptions.

610.021. Except to the extent disclosure is otherwise required by law, a public governmental body is authorized to close meetings, records and votes, to the extent they relate to the following:

(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. However, any vote on a final decision, when taken by a public governmental body, to hire, fire, promote or discipline an employee of a public governmental body must be made available with a record of how each member voted to the public within seventy-two hours of the close of the meeting where such action occurs; provided, however, that any employee so affected shall be entitled to prompt notice of such decision during the seventy-two-hour period before such decision is made available to the public. As used in this subdivision, the term "personal information" means information relating to the performance or merit of individual employees; any other business that may come before the board

(14) Records which are protected from disclosure by law;

BOARD OF DIRECTORS MEETING

April 10^th, 2002

7:30 P.M.

March 13th, 2002 Minutes

BOARD MEMBERS PRESENT: Chairman Redden, Treasurer Johnson, Member McPherson, Vice-chair Heflin, Secretary Standiford and member Warner were present.

BOARD MEMBERS ABSENT: No one was absent.

MEETING CALLED TO ORDER : Roll call vote to start the meeting was taken. Member Warner, yea, Secretary Standiford yea, Treasurer Johns, yea, member McPherson yea, Vice-chair Heflin ,yea and Chairman Redden yea. Chairman Redden called the meeting to order at 7:35 pm.

INTRODUCTION OF GUESTS: Jason White, Maryville Consulting was present.

Jason White explained to the Retirement plan that he is proposing. Lager has given the board members a breakdown of cost of 1,2 and 3 % of last years salaries. After listening to White, member Warner made the motion to table this until next month and Secretary Standiford seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin, yea and member McPherson yea.

REPORT FROM ST. FRANCIS HOSPITAL REPRESENTATIVE : Pat Giffin was not present.

REPORT FROM BURLINGTON JUNCTION RESCUE UNIT: The AED unit was used in an emergency. It worked like it is suppose too. The refresher class is finished.

REPORT FROM HOPKINS RESCUE UNIT: All the individuals who started the First responder class have passed. They will take the driving class next month. There are no pagers needed at this time. The jump bag for Pickering was discussed again. Member McPherson made the motion to place a jump bag equipped with a suction unit, ambu bag, Blood pressure kit and stethoscope as well as other items Florea deems necessary in Pickering and member Warner seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin, yea and member McPherson yea.

REPORT FROM RAVENWOOD RESCUE SQUAD: All is fine. They responded to one call in the past month. They are waiting for the new rig to get into service.

REPORT FROM TRI-C RESCUE SQUAD: All is well. They need at least two pagers.

REPORT FROM MARYVILLE RESCUE UNIT: They have been cancelled for all of their calls.

TREASURERS REPORT: The report was presented. There were no corrections and member Warner made the motion to accept the report and member McPherson seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice- Chair Heflin, yea and member McPherson yea.

Treasurer Johnson wanted to make sure that the board members realized that only $54,500 was considered a carry over form last years revenue. There was $400,000 in this years tax amount. The state allows a district to have 1.5 % of their operating budget in the banks for emergencies.

BILLS TO BE PAID: The bills were presented. Member Warner asked if the unit numbers could be listed in the bills so the board members can track items to rigs. There was a comment about not having spell checker on the accounting package. This is not available on Peachtree. Member McPherson made the motion to pay the bills as presented and member Warner seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin, yea and member McPherson yea.

REVENUES AND EXPENSE: The revenues and expenses were presented to the board members. The report stands as presented.

P.A.T. VAN REPORT:.Report stands as presented.

OPERATIONS MANAGER REPORT: Item one on Florea's report was to inform the board members that the other two rescue rigs are to be delivered to Boyles Motors the first part of April. The door decal was $30.00 more than Florea expected. Florea mentioned that since no board member helped spec out the rescue rigs, he had forgotten to order running boards. Boyles Motors quoted two different kinds, an aluminum extruded for $243.00 installed or diamond tread for $204.00 installed. He would like to have running boards on the rigs as they keep the rocks from making chips in the paint and they are easier for the shorter individuals to get into the rigs. Secretary Standiford made the motion to have the $243.00 running boards installed on all three rigs and member McPherson seconded the motion. Chairman Redden called for a vote. Secretary Standiford, yea, member McPherson, yea and Vice-chair Heflin, yea. Treasurer Johnson and member Warner did not vote, or abstained from voting. Motion passed.

Florea informed the board that he had purchased cords and lights for the new rigs as well. He had some money left over after purchasing the generators. Even purchasing these items, he was under the $6,000 allowed.

Florea continued on by informing the board members that the fire extinguishers on the old rescue squads need to be replaced when the new rigs arrive. The total cost for six extinguishers would be $335.70. Member McPherson made the motion to purchase the fire extinguishers for the rigs and Vice-chair Heflin seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin, yea and member McPherson yea.

Florea would like to purchase a new radio as well. He has two bids. There was a discussion about the need for a radio. After explaining the situation to the board members, member McPherson made the motion to purchase the radio from Haug Radio for $460.00 and member Warner seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin, yea and member McPherson yea.

Item three dealt with Jason White and his presentation. This was just information purposes only.

Item four was to explain to the board about the bill for Jim's Auto and the repair of the glow plugs for unit 133. It was over the $500.00 amount that Florea or Lager could approve, but they did not know that until the bill came into the office.

Item five was to inform the board that Mullock is due for his evaluation.

Item six was to inform the board members that the AED at Burlington Junction was used.

Item seven was to inform the board members that the first responder class is over and the need for pagers is now there. The district can purchase some from the Pickering Fire Department if the board would like to do that. The total needed would be five.

Item eight was to inform the board members that the need for surgical emergency breathing apparatus is needed. Florea has looked at two different kinds and wants to go with the Pertrach systems. The total cost to get all the ambulances set up and to train the paramedics is approximately $1,978.00. Member McPherson made the motion to allow $2,000.00 for set up expenses for the Pertrach system and Secretary Standiford seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin, yea and member McPherson yea.

Item nine is a general information only. The hospital will be going to a new laundry system. This is an out of house company and they will be doing our linens as well. The district will keep it's current blankets in storage and use the hospitals.

Item ten was a probate notice form Worth county. The patient did expire and there is no money left. There is s possibility that we may receive 17% of the total bill.

Item eleven was to ask the board members if first responder bags need to be made for the new squad members. There needs to be 15 made up. Member Warner made the motion to make up 15 bags for the rescue squads and Secretary Standiford seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin, yea and member McPherson yea.

Item twelve was to inform the board members that there has been some interest in starting a rescue squad in Barnard. There are only about five people at this time, but Lager will place information sheets up in Barnard and Guilford.

Item thirteen was to inform the board members that the Sheriff's department has asked for the dry pair line be run to their department so that they may start work on getting the system up and running.

Item fourteen was to ask the board members if he could hire a PRN (as needed) part time employee. The board told Florea to go ahead and do it.

Item fifteen was to inform the board members that the title for the 1980 ambulance should be coming as the case went to court.

TRAINING MANAGERS REPORT: Maudlin started his report by informing the board that there are nine new rescue squad members on the Hopkins squad, one for Ravenwood and three for Tri-C There are also two who are under age for Hopkins.

Item two was the drivers class. It is being held on April 5^th and 6^th.

Item three was to discuss the possibility of paying $2,000.00 for Bob and Mary Theodore to go to a Critical Incident Stress Management class to become instructors. This was tabled.

Item four was to inform the board that the hospital went in and purchased some CPR manikins with the district.. The total bill was $1,618.00 , but only $1,006.00 is the districts. This was under the allowed amount.

Maudlin will be going to the ICE conference next month. He will not be able to attend the next board meeting, and John Maxwell will be there.

BUSINESS MANAGERS REPORT: Lager stated that she had attended a meeting in St. Joseph. They insinuated that Medicare would be effective on April 1^st, 2002.

Item two was to inform the board members that lawn mowing bids will be available at the next board meeting.

Item three was to inform that the rebate check form FORD has arrived and was placed into the bank.

Item four was to inform the board members that the laser printer is dying. We have received quotes for four different printers. The one the Florea and Lager would like to purchase is the Brother 1650 from MTE. Member Warner made the motion to purchase the brother printer and Treasurer Johnson seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin, yea and member McPherson yea.

EMPLOYEE CONCERNS AND REQUEST: None brought to the board members.

OLD BUSINESS: The money form the DARE auction was presented to the board members. The amount was $172.00.

NEW BUSINESS: There was no new business brought to the board members.

RECESS: Recess until 10:00 pm.

CLOSED SESSION: Member McPherson made the motion to go into closed session and Secretary Standiford seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin, yea and member McPherson yea.

MEDICAID WRITE OFF'S: Member McPherson made the motion approve the write off's as presented and Secretary Standiford seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin, yea and member McPherson yea.

Member McPherson made the motion approve Dallas Mullock's yearly raise and Treasurer Johnson seconded the motion.

Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin, yea and member McPherson yea.

Member McPherson made the motion to go into open session and Vice -chair Heflin seconded the motion. Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin, yea and member McPherson yea.

ADJOURNMENT:( I do not know who did this motion) made the motion to adjourn the meeting at 11:15 p.m. and ( I do not know who did this motion) seconded the motion .Chairman Redden called for a vote. Member Warner, yea, Secretary Standiford yea, Treasurer Johnson, yea, Vice-chair Heflin, yea and member McPherson yea.

Recorded by LaRee Lager

Nodaway County Ambulance District

Signed:

Charles Standiford, Secretary