BOARD OF DIRECTORS MEETING

103 W CAREFREE DRIVE

August Agenda and Notice of meeting:

August 12th,2009 7:30 p.m.

BOARD MEMBERS PRESENT:

BOARD MEMBERS ABSENT:

STATEMENT: The use of the tape recorder is an aid for the Recording Secretary and is erased after the minutes are transcribed.

INTRODUCTION OF GUESTS:

PRESENTATION OF MINUTES:

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD:

REPORT FROM HOPKINS RESCUE SQUAD:

REPORT FROM RAVENWOOD RESCUE SQUAD:

REPORT FROM TRI-C RESCUE SQUAD:

REPORT FROM MARYVILLE RESCUE SQUAD:

PRESENTATION OF TREASURERS REPORT:

PRESENTATION OF BILLS TO BE PAID:

PRESENTATION OF REVENUE AND EXPENSES:

PRESENTATION OF OPERATION MANAGER= S REPORT:

PRESENTATION OF TRAINING MANAGER= S REPORT:

PRESENTATION OF BUSINESS MANAGER REPORT:

EMPLOYEE CONCERNS/REQUESTS:

MEDICAID WRITE OFF= S:

Closed meetings and closed records authorized when, exceptions.

610.021. Except to the extent disclosure is otherwise required by law, a public governmental body is authorized to close meetings, records and votes, to the extent they relate to the following:

(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. However, any votes on a final decision, when took by a public governmental body, to hire, fire, promote or discipline an employee of a public governmental body must be made available with a record of how each member voted to the public within seventy-two hours of the close of the meeting where such action occurs; provided, however, that any employee so affected shall be entitled to prompt notice of such decision during the seventy-two-hour period before such decision is made available to the public. As used in this subdivision, the term "personal information" means information relating to the performance or merit of individual employees;

(13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment, except that this exemption shall not apply to the names, positions, salaries and lengths of service of officers and employees of public agencies once they are employed as such, and the names of private sources donating or contributing money to the salary of a chancellor or president at all public colleges and universities in the state of Missouri and the amount of money contributed by the source;

(14) Records which are protected from disclosure by law; any other business that may come before the board

BOARD OF DIRECTORS MEETING

July 8^th, 2009

7:30 P.M.

BOARD MEMBERS PRESENT: Walk, Redden, Standiford, Tobin, and Allen were all present.

BOARD MEMBERS ABSENT: McPherson was absent.

MEETING CALLED TO ORDER: Tobin called the meeting to order at 7:30 p.m..

INTRODUCTIONS OF GUESTS: Richard Warner, past board member was present. Tobin presented a plaque to Warner for appreciation of his service to the district.

PRESENTATION OF THE MINUTES: The minutes were presented to the board members. Redden made the motion to approve the minutes and Standiford seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, Redden, yea and Tobin, yea. Motion carried.

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD: No one was present.

REPORT FROM HOPKINS RESCUE SQUAD: No one was present.

REPORT FROM RAVENWOOD RESCUE SQUAD: All is fine.

REPORT FROM TRI-C RESCUE SQUAD: All is fine. The first responder class started and there are four people from the Tri-C area, one from Ravenwood and one from Hopkins taking the class.

REPORT FROM MARYVILLE RESCUE SQUAD: All is fine.

PRESENTATION OF TREASURER= S REPORT: The report was presented to the board members. Standiford made the motion to approve the treasurer= s report as presented and Allen seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, Redden, yea and Tobin, yea. Motion carried.

PRESENTATION OF BILLS TO BE PAID: The bills to be paid were presented. Standiford made the motion to pay the bills and Allen seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, Redden, yea and Tobin, yea. Motion carried.

PRESENTATION OF REVENUE AND EXPENSES: The report was given to the board members. Need to check out account 5331 and 5280to see if there are some items that were misplaced into these accounts. There were no corrections or additions to the report. Reports stands as presented.

PRESENTATION OF DIRECTOR OF OPERATIONS: Florea began his report by informing the board members that there will be a closed session for employee evaluations and bad debt reviews.

Item two was to inform the board members that the EMD class was held on July 6, 7 and finished on the 8^th. There were three from the Nodaway County sheriff's department that were in the class and one other person.

Item three was to inform the board members that he had to order five more Life Pak batteries. This PO did go over his limit, but now there are ten new batteries and only ten old ones, that will need replacement in the future.

Item four was to inform the board members that sales tax is down more than $19,202.37 for the year.

Item five was to discuss a mutual aid request from US air ambulance. They are requesting that the district sign a contract that states how far the district would be able to travel for a disaster. There were several questions about how the district would be reimbursed, how far we would travel, overtime pay and mileage charges to name some of the questions. There were several more, and Florea is to get in touch with US air and get more information and report back at the next meeting.

Item six was to inform the board members that he would not have to report back to court for the case about payment on an ambulance bill. Florea has been to the court twice and neither time any out come. Next month the judge will decide how to split the money up and pay the entities their portion.

Item seven was to give the board members a firm pick up date of July 29^th  for the new ambulance. Walk and Florea will travel to Sumner Iowa to pay for it and drive it back to Maryville.

Item eight was to discuss the conversion of an old ambulance into a bariatric ambulance. Florea has been thinking more about this possibility and has decided to table it until possibly next year.

Item nine was to discuss the possibility of purchasing a maintenance agreement for the phone system. After reviewing the costs and the benefits, Florea decided that the district was ahead by not pursuing the maintenance plan.

Item ten was to ask the board members if there was any interest in the LAGER= s retirement. There is a state program and the board members have been invited to attend. There was no interest. This was dropped.

Item eleven was to discuss the fire wall on the office computer. It has logged 856 attempts to access the district's network in one 48 hour period. The fire wall has stopped all of them. It sends a report daily to Florea, and the IP address are coming from places all around the world.

PRESENTATION OF TRAINING MANAGERS REPORT: Estella Myrick informed the board members that the teaching entity has passed the state inspection.

Item two was to inform the board that she is still working on a guest instructor for the paramedic refresher equivalency test. The classes start in October.

PRESENTATION OF BUSINESS MANAGER= S REPORT: Lager stated that Florea and she have been looking at new shirts for the board members. Pictures were handed out and they were told to get a shirt design for the board members. Sizes were gotten from all members.

Item two was to make sure the three board members going to the meeting had their credit cards and a tax letter.

EMPLOYEE CONCERNS/ REQUESTS: Nothing brought up.

MEDICAID WRITE OFF= S: Standiford made the motion to approve $7,676.71i in Medicaid and Medicare write off= s and Walk seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, Redden, no and Tobin, yea. Motion carried.

OLD BUSINESS: None brought up to the board.

NEW BUSINESS: Florea informed the board members that when unit 135 was in the shop, the shop workers had a slight accident while backing out of the garage door. There was more than $1,000 damage to the paint on the right rear side. After a discussion, Florea is to talk to the business to see what can be done. He will report back at the next meeting.

The collection agency has sent a request to take a client to court for payment. Redden made the motion to allow the agency to proceed and Standiford seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, Redden, yea and Tobin, yea. Motion carried.

CLOSED: Allen made the motion to go into a closed session for evaluations of employees and Standiford seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, Redden, yea and Tobin, yea. Motion carried.

Closed session started at 8:15.

OPEN: Standiford made the motion to go into Open session at 8:35 and Walk seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, Redden, yea and Tobin, yea. Motion carried.

Walk made the motion to approve a performance incentive wage for Jared McQueen of $400 and Allen seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, Redden, yea and Tobin, yea. Motion carried.

Standiford made the motion to approve a performance incentive wage for Doug Lager of $350 and Redden seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, Redden, yea and Tobin, yea. Motion carried.

Standiford made the motion to approve bad debt write off= s of $4,489.45 and Walk seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, Redden, yea and Tobin, no. Motion carried.

ADJOURNMENT: Walk made the motion to adjourn the meeting and Redden seconded the motion. Tobin called for a vote. Standiford, yea, Allen, yea, Walk, yea, Redden, yea and Tobin, yea. Motion carried

Meeting adjourned at 8:40 p.m.

Recorded by LaRee Lager

Nodaway County Ambulance District

Signed:

John C. Redden, Secretary