BOARD OF DIRECTORS MEETING

103 W CAREFREE DRIVE

September 10^th, 2008 Agenda

BOARD MEMBERS PRESENT:

BOARD MEMBERS ABSENT:

STATEMENT: The use of the tape recorder is an aid for the Recording Secretary and is erased after the minutes are transcribed.

INTRODUCTION OF GUESTS:

PRESENTATION OF MINUTES:

REPORT FROM HOSPITAL REPRESENTATIVE:

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD:

REPORT FROM HOPKINS RESCUE SQUAD:

REPORT FROM RAVENWOOD RESCUE SQUAD:

REPORT FROM TRI-C RESCUE SQUAD:

REPORT FROM MARYVILLE RESCUE SQUAD:

PRESENTATION OF TREASURERS REPORT:

PRESENTATION OF BILLS TO BE PAID:

PRESENTATION OF REVENUE AND EXPENSES:

PRESENTATION OF P.A.T. VAN:

PRESENTATION OF OPERATION MANAGER= S REPORT:

PRESENTATION OF TRAINING MANAGER= S REPORT:

PRESENTATION OF BUSINESS MANAGER REPORT:

EMPLOYEE CONCERNS/REQUESTS:

MEDICAID WRITE OFF= S:

NEW BUSINESS:

CLOSED SESSION:

Closed meetings and closed records authorized when, exceptions.

610.021. Except to the extent disclosure is otherwise required by law, a public governmental body is authorized to close meetings, records and votes, to the extent they relate to the following:

(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. However, any vote on a final decision, when taken by a public governmental body, to hire, fire, promote or discipline an employee of a public governmental body must be made available with a record of how each member voted to the public within seventy-two hours of the close of the meeting where such action occurs; provided, however, that any employee so affected shall be entitled to prompt notice of such decision during the seventy-two-hour period before such decision is made available to the public. As used in this subdivision, the term "personal information" means information relating to the performance or merit of individual employees;

(13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment, except that this exemption shall not apply to the names, positions, salaries and lengths of service of officers and employees of public agencies once they are employed as such, and the names of private sources donating or contributing money to the salary of a chancellor or president at all public colleges and universities in the state of Missouri and the amount of money contributed by the source;

(14) Records which are protected from disclosure by law; any other business that may come before the board

BOARD OF DIRECTORS MEETING

August 13^th. 2008

7:30 P.M.

BOARD MEMBERS PRESENT: Chairman Walk, Vice Tobin, Treasurer Warner, Secretary Redden, member McPherson and were present.

BOARD MEMBERS ABSENT: Member Standiford was absent.

MEETING CALLED TO ORDER : Chairman Walk called the meeting to order at 7:30 pm.

INTRODUCTIONS OF GUESTS: There were no guests present.

PRESENTATION OF THE MINUTES: The minutes were presented to the board members and after reviewing them , McPherson made the motion to approve the minutes as presented and Tobin seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Redden yea and Walk, yea. Motion passed.

REPORT FROM HOSPITAL: There was no one present from the hospital.

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD: All is fine.

REPORT FROM HOPKINS RESCUE SQUAD: All is fine.

REPORT FROM RAVENWOOD RESCUE SQUAD: All is fine.

REPORT FROM TRI-C RESCUE SQUAD: All is fine.

REPORT FROM MARYVILLE RESCUE SQUAD: All is fine.

PRESENTATION OF TREASURER= S REPORT: The report was presented to the board members. Stands as presented.

PRESENTATION OF BILLS TO BE PAID: The bills to be paid were presented . Need to add the bill for Tobin= s attendance fee and for Creations for new polo shirts. Warner made the motion to pay the bills and Redden seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Redden yea and Walk, yea. Motion passed.

PRESENTATION OF REVENUE AND EXPENSES: The report was given to the board members The account 5021 which is for longevity pay needs to be adjusted and renamed. Take $800 from the new ambulance account and place it into the account to balance the item. The reports then stands

PRESENTATION OF DIRECTOR OF OPERATIONS: Florea began his report by informing the board members that there will be a closed session.

Item two was to discuss the Pat Van applications. There were over 20 that applied and there were three that were interviewed. Bob Phillips was offered the job and started on Monday the 11^th. McPherson made the motion to hire Phillips as the new van driver and Warner seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Redden yea and Walk, yea. Motion passed.

Florea then wanted to discuss the pay. There was a discussion about what to pay the van driver. Tobin made the motion to start wages for the van driver at $8.50 per hour and Redden seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, nay, Redden yea and Walk, yea. Motion passed.

Item three was to inform the board members that a new motor will be placed in the 2008 ambulance, unit 133. Ford is working on it and hope to have it back in service by the 15^th of August. This is warranty work.

Item four was to inform the board members that the MCI trailer is 98% finished. Florea has been working on getting it stocked and ready to roll.

Item five was to discuss the plans from Synder associates for the work around the building. There are three phases that Synder recommends. There were several questions about the bid and what is to be expected from Synder= s. There were questions about a fence and how to drain the water.

Florea is to get back with Synder= s to discuss the plans and come back tot he next meeting with more information.

Item six was to inform the board members that there will be a radiological class on August 20^th at the base. This is the class that is done yearly as the district is second to the nuclear plant in case of an emergency.

Item seven was to discuss the cost of sending five people to EMD class or to hold one at the district. There was a discussion held and for the approximate cost of $1,535.00 it can be held at the district. Florea is to get it arranged.

Item eight was to inform the board members that the insurance check for $12,057.74 is in the mail. This does not include the total cost of the new phone system.

Item nine was to inform the board that there was a small problem with the Ravenwood radio the other day. Not sure if it was the radio or if they were in a low spot or what was wrong. Will keep track of it to see when it or if it happens again.

PRESENTATION OF TRAINING MANAGERS REPORT: Maudlin started his report by informing the board members that there were eight new people that took the football injury class.

Item two was to inform the board members that he had spoken at a forum for a men= s club and there were several questions about why there is no dispatch center. He was able to answer the questions as he saw fit.

Item three was to inform the board members that there will be a Life Net class held at the district on October 25^th. He also informed the board members that there will a CPR trainers class coming up as well.

Maudlin had one request for training.

PRESENTATION OF BUSINESS MANAGER= S REPORT: Lager stated that the regional EMS will hold the next meeting here to look at the trailer and hopefully bring all the paper work for the radios.

Item two was to discuss having Ortivus coming to the district to give a two to three day class. Atchison -Holt is interested in splitting the fees with Nodaway County as well.

The board members thought this was a good idea and requested that someone be in the office taking care of the phone and business while the class is going on.

EMPLOYEE CONCERNS/ REQUESTS: None were brought to the board.

MEDICAID WRITE OFF= S: Tobin made a motion to approve Medicare and Medicaid write off= s $8,498.81 and Redden seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Redden yea and Walk, yea. Motion passed.

OLD BUSINESS: Attendance fees were on old business. Florea was asked to discuss them with the EMS lawyer. Florea states that the position of treasurer and secretary could get an extra $1,000 per year and the chairman could get some extra as well.

McPherson made the motion to amend the by-laws to allow a payment of $150 per meeting for the treasurer for his extra expenses. The motion died.

Redden would like to see a mileage log each month and have it paid monthly as well.

McPherson would like to see a log for every ambulance when it leaves the building for other reasons than calls for the next 90 days.

Bad debts from last month were tabled until later in the meeting.

NEW BUSINESS: Walk has been attending the 911 center meetings and he has been asked to bring back to the meeting, six names of people who may be interested in serving on the new 911 board. The names that were given out were Scott Walk, Brian McPherson, Bill Florea and Don Crane. Two more names are needed and anyone can call Walk with those names.

Walk then informed the board members that the City of Maryville has shown and interest in doing dispatching for the ambulance district. Walk wanted to see if the board members were interested in looking at a proposal from the City. It must have EMD and pre-arrival instructions. The board members would like to see the proposal. Walk will contact Wood.

CLOSED SESSION: Tobin made a motion to go into closed session and McPherson seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Redden yea and Walk, yea. Motion passed.

OPEN SESSION: Tobin made a motion to go into open session and McPherson seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Redden yea and Walk, yea. Motion passed

McPherson made the motion to approve Maudlin for a $500 incentive pay and a $20 per year longevity pay for his evaluation and Warner seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Redden yea and Walk, yea. Motion passed

Tobin made the motion to approve bad debt write off= s for the amount of $21,985.82 and Warner seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, no, Redden no and Walk, yea. Motion passed

ADJOURNMENT: McPherson made the motion to adjourn and Warner seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Redden yea and Walk, yea. Motion passed

Meeting adjourned at 10:15 pm

Recorded by LaRee Lager

Nodaway County Ambulance District

Signed:

John C. Redden, Secretary