BOARD OF DIRECTORS MEETING

103 W CAREFREE DRIVE

September 9^th, 2009

BOARD MEMBERS PRESENT:

BOARD MEMBERS ABSENT:

STATEMENT: The use of the tape recorder is an aid for the Recording Secretary and is erased after the minutes are transcribed.

INTRODUCTION OF GUESTS:

PRESENTATION OF MINUTES:

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD:

REPORT FROM HOPKINS RESCUE SQUAD:

REPORT FROM RAVENWOOD RESCUE SQUAD:

REPORT FROM TRI-C RESCUE SQUAD:

REPORT FROM MARYVILLE RESCUE SQUAD:

PRESENTATION OF TREASURERS REPORT:

PRESENTATION OF BILLS TO BE PAID:

PRESENTATION OF REVENUE AND EXPENSES:

PRESENTATION OF OPERATION MANAGER= S REPORT:

PRESENTATION OF TRAINING MANAGER= S REPORT:

PRESENTATION OF BUSINESS MANAGER REPORT:

EMPLOYEE CONCERNS/REQUESTS:

MEDICAID WRITE OFF= S:

Closed meetings and closed records authorized when, exceptions.

610.021. Except to the extent disclosure is otherwise required by law, a public governmental body is authorized to close meetings, records and votes, to the extent they relate to the following:

(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. However, any votes on a final decision, when took by a public governmental body, to hire, fire, promote or discipline an employee of a public governmental body must be made available with a record of how each member voted to the public within seventy-two hours of the close of the meeting where such action occurs; provided, however, that any employee so affected shall be entitled to prompt notice of such decision during the seventy-two-hour period before such decision is made available to the public. As used in this subdivision, the term "personal information" means information relating to the performance or merit of individual employees;

(13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment, except that this exemption shall not apply to the names, positions, salaries and lengths of service of officers and employees of public agencies once they are employed as such, and the names of private sources donating or contributing money to the salary of a chancellor or president at all public colleges and universities in the state of Missouri and the amount of money contributed by the source;

(14) Records which are protected from disclosure by law; any other business that may come before the board

BOARD OF DIRECTORS MEETING

August 12^th, 2009

7:30 P.M.

BOARD MEMBERS PRESENT: Walk, Tobin, McPherson and Allen were all present.

BOARD MEMBERS ABSENT: Redden and Standiford were absent.

MEETING CALLED TO ORDER: Tobin called the meeting to order at 7:30 p.m..

PRESENTATION OF THE MINUTES: The minutes were presented to the board members .McPherson made the motion to approve the minutes and Walk seconded the motion. Tobin called for a vote. Allen, yea, Walk, yea, McPherson , yea and Tobin, yea. Motion carried.

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD: All is fine.

REPORT FROM HOPKINS RESCUE SQUAD: No one was present.

REPORT FROM RAVENWOOD RESCUE SQUAD: No one was present.

REPORT FROM TRI-C RESCUE SQUAD: No one present..

REPORT FROM MARYVILLE RESCUE SQUAD: No one present.

PRESENTATION OF TREASURER= S REPORT: The report was presented to the board members. Allen made the motion to approve the report as presented and McPherson seconded the motion. Tobin called for a vote. Allen, yea, Walk, yea, McPherson , yea and Tobin, yea. Motion carried.

PRESENTATION OF BILLS TO BE PAID: The bills to be paid were presented. McPherson made the motion to pay the bills as presented and Walk seconded the motion. Tobin called for a vote. Allen, yea, Walk, yea, McPherson , yea and Tobin, yea. Motion carried.

PRESENTATION OF REVENUE AND EXPENSES: The report was given to the board members. The new training books need to be re-classed to account 5310 and that would place that account over budgeted. McPherson made the motion to move $2,000 from account 5106 to account 5310 and re-class the books, walk seconded the motion. Tobin called for a vote. Allen, yea, Walk, yea, McPherson , yea and Tobin, yea. Motion carried.

PRESENTATION OF DIRECTOR OF OPERATIONS: Florea began his report by informing the board members that there will be a closed session for employee evaluations..

Item two was to inform the board members that there were several PO= s that went over the $500 limit. These were mainly items for the new ambulance and to restock the other ambulances.

Item three was to inform the board members that the sales tax revenue is down from last years money by the amount of $10,781.65.

Item four was to discuss the mutual aid agreement that US Air ambulance is wanting to have with the district. There was a discussion about the fees, how the district would be paid and if employees would have to respond. After the discussion, Walk made the motion to commit to respond when called and will make the decision to send units at the time of the request, McPherson seconded the motion. Tobin called for a vote. Allen, yea, Walk, yea, McPherson , yea and Tobin, yea. Motion carried.

Item five was to inform the board members that two new alternators were placed into unit 131, as well as a new cam sensor and a new transmission..

Item six was to inform the board members that the new ambulance is in service.

Item seven was to inform the board members that the money from the Senior tax board has already been depleted and the match that the district supplies will also be depleted by the beginning of September. The senior tax board did grant $3,500 and the matching funds from the district brought it to $7,000 for senior usage for the van.

Item eight was to inform the board members that the old ambulance is now 139 and will be kept in service as a BLS ambulance. This is a basic life support ambulance, there will be no pharmaceuticals or heart monitor on board, but there will be an AED on board.

Item nine was to discuss the sunshine policy and the new laws attached to the sunshine policy. After a discussion, it was decided to purchase a new file cabinet for board closed session minutes only and the secretary of the board will be responsible for those minutes. McPherson made the motion to change in the board by-laws to state that the board secretary will be the one to take notes during closed sessions and will be in charge of those minutes, and Allen seconded the motion. Tobin called for a vote. Allen, yea, Walk, yea, McPherson , yea and Tobin, yea. Motion carried.

Item ten was have the board members review the contract with Jackson Fire district.

Item eleven was to inform the board members that the Docu drama will be held on September 22, 2009.

Item twelve was to discuss the pagers that have been lost and how the insurance company is reimbursing the district for lost pagers. Tri-C area will also need five new pagers. Florea was told to purchase them.

PRESENTATION OF TRAINING MANAGERS REPORT: Estella Myrick informed the board members that there was a football spinal injury class held at the employee meeting. There will be another class on August 27^th and those responders who will be doing football standbys need to have a refresher if they have not had the class in the last five years.

Item two was to inform the board that Bob Page has set a date for the EKG interpretation class, it will be held on September 9^th and there will be no employee meeting that day. It is an eight hour class. Bob Page has sent a bill that he would like paid before the class, it is for $1,500. It was decided that the bill will be paid at the next payroll.

PRESENTATION OF BUSINESS MANAGER= S REPORT: Lager stated that the regional EMS meeting had been cancelled again and the next one is scheduled for September 2^nd.

.

EMPLOYEE CONCERNS/ REQUESTS: Nothing brought up.

MEDICAID WRITE OFF= S: Tobin made the motion to approve $1,743.53 in Medicaid and Medicare write off= and bad debts and Walk seconded the motion. Tobin called for a vote. Allen yea, Walk, yea, McPherson, nay and Tobin, yea. Motion passed.

OLD BUSINESS: None brought up to the board.

NEW BUSINESS: The collection agency has a client they would like to proceed with a court case. The board members reviewed the file and agreed to proceed with the legal action.

CLOSED: Allen made the motion to go into a closed session for evaluations of employees and seconded the motion. Tobin called for a vote .Allen yea, Walk, yea, McPherson, yea and Tobin, yea. Motion passed

Closed session started at 8:30

OPEN: Walk made the motion to go into open session and Allen seconded the motion. Tobin called for a vote. Allen yea, Walk, yea, McPherson, yea and Tobin, yea. Motion passed Open session started at 8:45 pm

McPherson made the motion to grant Rick Maudlin a $400 Performance Incentive bonus and Walk seconded the motion. Tobin called for a vote .Allen yea, Walk, yea, McPherson, yea and Tobin, yea. Motion passed

McPherson made the motion grant Bob Phillips (the wonder guy) a $600 Performance Incentive  bonus and Allen seconded the motion. Tobin called for a vote .Allen yea, Walk, yea, McPherson, yea and Tobin, yea. Motion passed

ADJOURNMENT: McPherson made the motion to adjourn the meeting and Allen seconded the motion. Tobin called for a vote .Allen yea, Walk, yea, McPherson, yea and Tobin, yea. Motion passed

Recorded by LaRee Lager

Nodaway County Ambulance District

Signed:

John C. Redden, Secretary