BOARD OF DIRECTORS MEETING

103 W CAREFREE DRIVE

SEPTEMBER 8TH 7:30 P.M.

BOARD MEMBERS PRESENT:

BOARD MEMBERS ABSENT:

STATEMENT: The use of the tape recorder is an aid for Recording Secretary and is erased after minutes are transcribed.

PRESENTATION OF MINUTES:

INTRODUCTION OF GUESTS: Judy Martin, CPA

REPORT FROM HOSPITAL REPRESENTATIVE:

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD:

REPORT FROM HOPKINS RESCUE SQUAD:

REPORT FROM RAVENWOOD RESCUE SQUAD:

REPORT FROM MARYVILLE RESCUE SQUAD:

PRESENTATION OF TREASURERS REPORT:

PRESENTATION OF BILLS TO BE PAID:

PRESENTATION OF REVENUE AND EXPENSES:

PRESENTATION OF P.A.T. VAN:

PRESENTATION OF OPERATION MANAGER's REPORT:

PRESENTATION OF TRAINING MANAGER's REPORT:

MEDICAID WRITE OFF's:

EMPLOYEE CONCERNS/REQUESTS:

OLD BUSINESS: Committee Reports

Appreciation Dinner

CLOSED SESSION: April McMahon, Patrick Zeamer and Beth Parker yearly evaluations

Closed meetings and closed records authorized when, exceptions.

610.021. Except to the extent disclosure is otherwise required by law, a public governmental body is authorized to close meetings, records and votes, to the extent they relate to the following:

(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. However, any vote on a final decision, when taken by a public governmental body, to hire, fire, promote or discipline an employee of a public governmental body must be made available with a record of how each member voted to the public within seventy-two hours of the close of the meeting where such action occurs; provided, however, that any employee so affected shall be entitled to prompt notice of such decision during the seventy-two-hour period before such decision is made available to the public. As used in this subdivision, the term "personal information" means information relating to the performance or merit of individual employees;

ADJOURNMENT:

BOARD OF DIRECTORS MEETING

SEPTEMBER 8 TH, 1999

7:30 P.M.

AUGUST 11TH, 1999

BOARD MEMBERS PRESENT: Member Redden, Member Heflin, Member McPherson Member Heitman and Member Standiford were all present.

BOARD MEMBERS ABSENT: Member Johnson was absent.

MEETING CALLED TO ORDER: Chairman McPherson called the meeting to order at 7:30 p.m.

PRESENTATION OF THE MINUTES : The minutes were reviewed. Line 52 needs to read the guest instructor account needs to be moved to the training/ lodging account on the training budget. Member Redden made the motion to accept the minutes as presented, with the correction, Vice-Chairman Heitman seconded the motion. Chairman McPherson asked for a vote of the members to the motion. Secretary Standiford yea, Vice-Chairman Heitman yea, Member Redden yea and member Heflin yea. Motion carried.

REPORT FROM ST. FRANCIS HOSPITAL REPRESENTATIVE: Deb Puckett stated that the actual ground breaking would be late this fall. The sisters are packing to move to St. Louis and have offically served their last day at the hospital.

REPORT FROM BURLINGTON JUNCTION RESCUE UNIT: Brian McPherson stated that the squad had elections. The new captain is Susan Fuller, assistant captain Bob Grubb, Secretary Brynda Grubb and treasurer Donna Campbell.

They had five calls in the past month. 2- 10-50's, 1 standby and 2 trauma. They will be having a CPR training.

REPORT FROM HOPKINS RESCUE UNIT: Nothing to report.

REPORT FROM RAVENWOOD RESCUE SQUAD: Fall Festival will be August 14th. The Life-Net helicopter will land at approximately 1300 hours.

REPORT FROM MARYVILLE RESCUE UNIT: They had no calls this month. There was a water training class held at Mozingo Lake.

INTRODUCTION OF GUEST: Judy Martin, CPA, was at the meeting to discuss the audit. All adjustments have been posted and there are some corrections to be done for the current year. Martin suggested that her office work with the business manager on a monthly basis to make sure the records are correct for the next audit.

TREASURERS REPORT: The report was given to the board members. Member Redden made the motion to accept the report as presented, Secretary Standiford seconded the motion. Chairman McPherson asked for a vote. Secretary Standiford voted yea, Vice-chairman Heitman voted yea, member Heflin voted yea, and member Redden voted yea. Motion carried.

Operations manager Bill Florea asked if the members liked the current report or if a new report format was needed. It was decided to let Florea and Lager work on a new report format.

BILLS TO BE PAID: The bills to be paid were presented to the board members. After reviewing the bills to be paid, member Redden made the motion to pay the bills as presented, Secretary Standiford seconded the motion. Chairman McPherson called for a vote and they were as follows: Vice-chairman Heitman yea, Secretary Standiford, yea, member Redden yea, and member Heflin, yea.

REVENUES AND EXPENSES: The chart was presented to the board members. The training budget is incorrect and will be fixed for the next meeting.

There are two accounts that are currently over budgeted. The new equipment and the building repair accounts. After a discussion, member Redden made the motion to correct the accounts with the extra money from the fund balance, secretary Standiford seconded the motion. Chairman McPherson called for a vote and they were as follows: Vice-chairman Heitman yea, Secretary Standiford, yea, member Redden yea, and member Heflin, yea.

The report will stand as presented with corrections.

P.A.T. VAN REPORT: The van was next on the agenda. There was no action taken.

Chairman McPherson read a letter that a customer had sent requesting theat her bills be sent to Medicare. After a discussion it was decided that Lager respond to the letter and explain that the van can not be billed to Medicare and that the district will take payments.

OPERATIONS MANAGER REPORT: Florea told the board members that the generator was in and the bill to pay for it was approved prior in the meeting.

Item two and four deal with having an ambulance stand by at the Bantam league football games and the Walk for life. This will be the first crew and will be a public service, there will be no charge for it. If the crew gets called out, then they leave.

Item three deals with the ambulance district becoming it's own inspection station. The insurance company strongly suggests this. Bryan Sobotka can become an employee to inspect the 10 vehicles that the district owns. If he is to be an employee, he needs to be paid to do the inspections. It was agreed to offer Sobotka $5.00 a vehicle and the tools will be purchased by the district. The tools will be around $200-$400 and will be taken out of the fleet repair budget.

Item five was to let the board members know that front tires had to be put onto unit 131.

Item six is about a letter from Heartland Medical Center about joining a purchasing program. Florea has talked to one person about costs and will report back to the board members when he gets more information.

Item seven is about the EMT opening. Chris Carpenter and Mike Strong have agreed to be part time employees to fill the full time slot that Carpenter could not fill due to classes.

Item eight is about possible needing to advertise for a part time van driver. The current one is planning on moving and Florea wants to advertise if needed.

Item nine is about Rick Maudlin's vacation time that he has not been able to use this year. He would like to be paid for it instead of taking it. Secretary Standiford made the motion to pay Maudlin his vacation time, Vice-chairman Heitman seconded the motion. Chairman McPherson called for a vote and they were as follows: Vice-chairman Heitman yea, Secretary Standiford, yea, member Redden yea, and member Heflin, yea.

Chris Carpenter has asked for his 56 hours of vacation time as well. Secretary Standiford made the motion to pay Carpenter his vacation time, member Redden seconded the motion. Chairman McPherson called for a vote and they were as follows: Vice-chairman Heitman yea, Secretary Standiford, yea, member Redden yea, and member Heflin, yea.

TRAINING MANAGERS REPORT: Item one does not need to be discussed, as the items are not on the auction at this time.

Maudlin explained to the board members that he needs some new equipment and some books. The books and slides are around $600.00 approximately and a overhead projector is $300.00 and a screen is around $160.00. There is money in the training budget. The cost is going to be more than any two managers can spend without board approval. Member Redden made the motion to get the projector and screen and slides and the books, secretary Standiford seconded the motion. Chairman McPherson called for a vote and they were as follows: Vice-chairman Heitman yea, Secretary Standiford, yea, member Redden yea, and member Heflin, yea.

Maudlin told the board members about the upcoming classes. There is one on August 22 and a C-spine class on August 30th.

Maudlin and Florea have looked into the first responder classes to keep the first responders updated is to have 12 hours ever two years and CPR as well.

After a discussion about football standbys, it was decided that any rescue squad member who wants to do the standby's take the class and all full time people are required to take the class as well.

MEDICAID WRITE OFF's: Vice-chairman Heitman made the motion to accept the write off's as presented, secretary Standiford seconded the motion. Chairman McPherson called for a vote and they were as follows: Vice-chairman Heitman yea, Secretary Standiford, yea, member Redden yea, and member Heflin, yea.

EMPLOYEE CONCERNS AND REQUEST: None brought to the board.

OLD BUSINESS: Committee reports were next on the agenda. There were no committee reports given.

The possible rate change was next on the agenda. There was a work session held previous in the month. Lager read the outcome of the session. Raise in county trips to $225.00 plus supplies, out of county rates were lowered to $225.00 plus supplies and mileage was changed to $2.00 a loaded mile, non-resident rates were left and the non-resident mileage was changed to $3.00 a loaded mile. The rate changes actually lowered the rates for the county residences who may need transferred to a greater care facility by $80.00. Vice-chairman Heitman made the motion to accept the new rate proposal as presented, secretary Standiford seconded the motion. Chairman McPherson called for a vote and they were as follows: Vice-chairman Heitman yea, Secretary Standiford, yea, member Redden yea, and member Heflin, yea.

These will go into effect on August 12th, 1999.

NEW BUSINESS: Lager asked the board members about the appreciation dinner for the volunteers. She has rented the Mozingo Lions Shelter for September 19th, from 4:00 pm to 11:00 pm. There were several suggestions about how to do the dinner this year. After the discussion it was decided that Member Redden would be in charge of the meat, BBQ pork, and that the district would pay for all service, buns and drinks for the picnic and the full time employees would bring the rest of the food. It was also decided to ask the volunteers to bring a dish as well.

Lager asked about a gift to give the volunteers. After a discussion it was decided to order a penlight flashlight in blue with the star of life engraved onto it for the volunteers who make RSVP's and show up at the dinner. If someone does not RSVP and attends the picnic, they will receive their gift at a later date. The cost will billed to the miscellaneous expense account.

Deb Puckett was invited to attend the picnic and Dr. Watson will receive a letter. Lager will send out letters to all squad members explaining the dinner and notifying them about needing a RSVP.

A letter from a dentist was read and reviewed. The dentist is asking for money to start a clinic. There was no action taken on the letter.

Florea asked the board members to think about getting AED's for the rescue squads next year. They currently cost approximately $3,400.00 each. Florea was told to put it in the new budget.

There was no other new business brought to the board members. Secretary Standiford made the motion to take a five minute recess and go into closed session. Chairman McPherson called for a vote and they were as follows: Vice-chairman Heitman yea, Secretary Standiford, yea, member Redden yea, and member Heflin, yea.

CLOSED SESSION: The out come of the closed session was to grant Maudlin a raise.

ADJOURNMENT: the meeting was adjourned at 10:10 pm.

Recorded by LaRee Lager, Recording Secretary

Nodaway County Ambulance District

Signed:

TREASURERS REPORT

BALANCE FORWARD: CHECKING ACCT:JULY 1ST., 1999 10,750.96

SAVINGS ACCT: JULY , 1ST,1999 49,553.48

SAVINGS AT FIRST BANK JULY 1ST, 1999 98,109.05

MONEY MARKET AT BANK MIDWEST 132,432.28

TOTAL CASH AVAILABLE JULY 291,845.77

RECEIPTS:

AMBULANCE: 27,824.41 PAT VAN REC. 3,518.50

INTEREST INCOME 686.74

MISCELLANEOUS INCOME: 72.40

RENT FROM NWMSU : 700.00

DELINQUENT TAXES: 2,130.58

BAD DEBT COLLECTION: 225.48

TOTAL RECEIPTS: ------------------------------------ 35,158.11

EXPENSES:

SALARIES: NET: 18,139.63 GROSS: 27,025.31

OVERTIME: 5,230.17

ON CALL: 1,527.20

PAT VAN SALARIES: 1,764.90

PAT VAN ON CALL: 0.00

TRAINING WAGES:

INSTRUCTOR WAGES:

RETIREMENT WAGES 1,647.44

FICA TAXES: 3,841.06

FEDERAL TAXES 3,230.54

STATE TAXES: 910.00

TOTAL SALARIES: ------------------------------------------ 27,025.31

MEDICAL & OPERATING: 342.62

TELEPHONE: 457.82

OFFICE SUPPLIES: 651.50

UTILITIES: 1,022.95

RENT & LEASE: 10.00

WORKMAN's COMP. 673.70

MISCELLANEOUS EXPENSE: 561.64

EMPLOYEE BEN: 269.66

REPAIRS & MAINT: 987.04

ADVERTISING EXPENSE: 271.10

CONTINUING EDUCATION EXPENSE: 460.00

CREDIT RECOVERY EXPENSES: 440.14

LAUNDRY & LINENS: 33.34

BUILDING REPAIR: 1,655.48

FUEL & OIL: 658.51

TRAINING/LODGING: 268.71

W/C FUEL AND OIL : 332.66

W/C MAINTENANCE: 295.96

TOTAL EXPENSES & SALARIES: 36,417.51

TOTAL EXPENSES OVER REVENUES: 1,259.40

TREASURERS REPORT

OTHER TRANSACTIONS

TRANSFER FROM NVB SAVINGS 39.500.00

TOTAL FUNDS AVAILABLE:

CHECKING ACCOUNT JULY 31ST 1999 41,880.12

SAVINGS ACCOUNT JULY 31ST , 1999 10,053.48

FIRST BANK MONEY MARKET JULY 31ST , 1999 98,109.05

MONEY MARKET AT BANK MIDWEST 133,973.60

ENDING CASH TOTAL FOR MONTH 284,016.25

NODAWAY COUNTY AMBULANCE DISTRICT

BUDGET AND EXPECTED REVENUES

1999

INCLUDING RESCUE/TRAINING MANAGER BUDGET

As of  07-31-99

ACTUALLY  AMBULANCE  A/R COLLECTED FOR THE YEAR OF 1999 $111,136.77

EXPENCES as of  07-31-99 

NODAWAY COUNTY AMBULANCE DISTRICT

Training Budget

BUDGET AND EXPECTED REVENUES

As of  07-31-99

PAT VAN BUDGET FOR 1999

As of  07-31-99

ACTUALLY COLLECTED As of  07-31-99 $3,518.50