BOARD OF DIRECTORS MEETING

103 W CAREFREE DRIVE

October 8^th, 2008 Agenda

BOARD MEMBERS PRESENT:

BOARD MEMBERS ABSENT:

STATEMENT: The use of the tape recorder is an aid for the Recording Secretary and is erased after the minutes are transcribed.

INTRODUCTION OF GUESTS:

PRESENTATION OF MINUTES:

REPORT FROM HOSPITAL REPRESENTATIVE:

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD:

REPORT FROM HOPKINS RESCUE SQUAD:

REPORT FROM RAVENWOOD RESCUE SQUAD:

REPORT FROM TRI-C RESCUE SQUAD:

REPORT FROM MARYVILLE RESCUE SQUAD:

PRESENTATION OF TREASURERS REPORT:

PRESENTATION OF BILLS TO BE PAID:

PRESENTATION OF REVENUE AND EXPENSES:

PRESENTATION OF P.A.T. VAN:

PRESENTATION OF OPERATION MANAGER= S REPORT:

PRESENTATION OF TRAINING MANAGER= S REPORT:

PRESENTATION OF BUSINESS MANAGER REPORT:

EMPLOYEE CONCERNS/REQUESTS:

MEDICAID WRITE OFF= S:

NEW BUSINESS:

CLOSED SESSION:

Closed meetings and closed records authorized when, exceptions.

610.021. Except to the extent disclosure is otherwise required by law, a public governmental body is authorized to close meetings, records and votes, to the extent they relate to the following:

(3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. However, any vote on a final decision, when taken by a public governmental body, to hire, fire, promote or discipline an employee of a public governmental body must be made available with a record of how each member voted to the public within seventy-two hours of the close of the meeting where such action occurs; provided, however, that any employee so affected shall be entitled to prompt notice of such decision during the seventy-two-hour period before such decision is made available to the public. As used in this subdivision, the term "personal information" means information relating to the performance or merit of individual employees;

(13) Individually identifiable personnel records, performance ratings or records pertaining to employees or applicants for employment, except that this exemption shall not apply to the names, positions, salaries and lengths of service of officers and employees of public agencies once they are employed as such, and the names of private sources donating or contributing money to the salary of a chancellor or president at all public colleges and universities in the state of Missouri and the amount of money contributed by the source;

(14) Records which are protected from disclosure by law; any other business that may come before the board

BOARD OF DIRECTORS MEETING

September 10^th , 2008

7:30 P.M.

BOARD MEMBERS PRESENT: Chairman Walk, Vice Tobin, Treasurer Warner, member Standiford , and member McPherson were present.

BOARD MEMBERS ABSENT: Secretary Redden was absent.

MEETING CALLED TO ORDER : Chairman Walk called the meeting to order at 7:30 pm.

INTRODUCTIONS OF GUESTS: There were no guests present.

PRESENTATION OF THE MINUTES: The minutes were presented to the board members and after reviewing them ,Warner made the motion to approve the minutes as presented and Tobin seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Standiford yea and Walk, yea. Motion passed.

REPORT FROM HOSPITAL: There was no one present from the hospital.

REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD: All is fine.

REPORT FROM HOPKINS RESCUE SQUAD: All is fine.

REPORT FROM RAVENWOOD RESCUE SQUAD: All is fine.

REPORT FROM TRI-C RESCUE SQUAD: All is fine.

REPORT FROM MARYVILLE RESCUE SQUAD: All is fine.

PRESENTATION OF TREASURER= S REPORT: The report was presented to the board members.

Standiford made the motion to approve the treasurers as presented and Tobin seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Standiford yea and Walk, yea. Motion passed.

PRESENTATION OF BILLS TO BE PAID: The bills to be paid were presented . McPherson made the motion to pay the bills and Tobin seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Standiford yea and Walk, yea. Motion passed.

PRESENTATION OF REVENUE AND EXPENSES: The report was given to the board members.

PRESENTATION OF DIRECTOR OF OPERATIONS: Florea began his report by informing the board members that there will be a closed session.

Item two was to inform the board members that a part time van driver has been hired.

Item three was to inform the board members that Jubal Smith is able to return to work, the Dr has released him for duty.

Item four was to inform the board members that the MCI trailer is at least 96% complete and paperwork has been sent in stating that it will be maintained and is ready for disasters. There was some equipment that the district purchased and has been reimbursed for. The check was for a bit more than the supplies, but the extra covered the electrical items used to fix problems.

Item five was to discuss the plans from Snyder and Associates. The city of Maryville will not be going in on the plans and will not contribute any funds. Phase 1 is totally up to the District to plan and pay for.

Item six was to inform the board members that there was a radiological class held at the District= s office and eight individuals participated. There are two employees who will be doing the drill on August 22^nd, they were both present during the class.

Item seven was to inform the board members that the EMD class has been set up for October 10th-12th. It will be at the district= s training room.

Item eight was to inform the board members that Heartland Paramedics requested help with a stand by at the Civic arena for a rodeo. Florea has covered the shifts and the bill will be paid directly from the civic arena.

Item nine was to discuss the concrete in front of the wash bay and the placing of new cement by the fuel barrel. There was a discussion held. McPherson made the motion to go ahead with the concrete work, via bids, up to $8,000, and anything over $8,000 Florea will need to contact the board members, Tobin seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Standiford yea and Walk, yea. Motion passed.

Item ten was for information only, the repeater should be in place by the middle of October.

PRESENTATION OF TRAINING MANAGERS REPORT: Maudlin had nothing to report but did have three requests for training.

He did inform the board members that the hospital will be hosting the ACLS class, and time slots are filling up fast.

PRESENTATION OF BUSINESS MANAGER= S REPORT: Lager informed the board members that the regional meeting was held and that everyone went through the disaster trailer.

Item two was to inform the board that Medicaid is now being filed electronically , and the first check has been deposited. It does work better.

Item three was to inform the board members that Florea and Lager would be attending the MAA meeting in October.

EMPLOYEE CONCERNS/ REQUESTS: None were brought to the board.

MEDICAID WRITE OFF= S: Tobin made the motion to approve $7,982.68 in Medicare/Medicaid write off= s and Standiford seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, nay Standiford yea and Walk, yea. Motion passed.

To try and clean up accounts, bad debts are going to be done quarterly. Tobin made the motion to write of $29,605.48 in bad debts and Standiford seconded the motion. Walk called for a vote. Warner nay, Tobin, yea, McPherson, nay, Standiford yea and Walk, yea. Motion passed.

OLD BUSINESS: The 911 center was to be discussed. Walk and Florea have been going to meetings to do a study group on combining dispatching centers. There are several ideas and plans that are being formed. The next meeting will be September 15^th at 6 pm.

Walk and McPherson brought up the question from last month about paying the treasurer position more money for all the that position does for the district. Warner did have a list of reasons that he felt the need for reimbursement for the treasurers position.

He gave a small presentation. There was a discussion held.

McPherson made the motion to pay $50 more a month to the treasurers position and Walk seconded the motion. There was no further discussion. Walk called for a vote. Walk yea, Tobin nay, Standiford nay, McPherson yea and Warner abstained. Motion failed.

Warner then signed and turned in a piece of paper to Walk. Walk read the paper it was a resignation that would take effect immediately. Walk asked if the board wanted to accept the resignation. There was a discussion held about who would like to take over the position of treasurer.

After the discussion, Walk did a recall of the vote and prior motion. Walk called for a vote. Walk, yea, Tobin , yea, Standiford, nay, McPherson yea and Warner abstained. Motion passed. Warner recanted his resignation.

The by laws will be changed to place the extra $50 into the treasurers position.

NEW BUSINESS: Standiford inquired about having the district help with part of the fires station add on, and the board discussed options. McPherson made the motion to get bids for a new door and opener for the station and pay for the door and opener and Warner seconded he motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Standiford yea and Walk, yea. Motion passed.

RECESS: Went into a 5 minute recess.

CLOSED SESSION: Warner made a motion to go into closed session and McPherson seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Standiford yea and Walk, yea. Motion passed.

OPEN SESSION: McPherson made a motion to go into open session and Standiford seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Standiford yea and Walk, yea. Motion passed

McPherson made the motion to approve Smith for a $500 incentive pay and a $20 per year longevity pay for his evaluation and Warner seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Standiford yea and Walk, yea. Motion passed.

McPherson made the motion to approve a 15 cent and hour raise and a $500 incentive to Estella Myrick and Standiford seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Standiford yea and Walk, yea. Motion passed.

McPherson made the motion to approve a $250 incentive pay to Justin Donovan and Standiford seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Standiford yea and Walk, yea. Motion passed.

ADJOURNMENT: McPherson made the motion to adjourn and Tobin seconded the motion. Walk called for a vote. Warner yea, Tobin, yea, McPherson, yea, Standiford yea and Walk, yea. Motion passed

Meeting adjourned at 8:55 pm

Recorded by LaRee Lager

Nodaway County Ambulance District

Signed:

John C. Redden, Secretary