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Nodaway County Ambulance Dist. BOARD OF DIRECTORS MEETING 103 W. Carefree Drive December 10th , 2003 BOARD MEMBERS PRESENT: BOARD MEMBERS ABSENT: STATEMENT: The use of the tape recorder is an aid for the Recording Secretary and is erased after the minutes are transcribed. PRESENTATION OF MINUTES: INTRODUCTION OF GUESTS : REPORT FROM HOSPITAL REPRESENTATIVE: REPORT FROM BURLINGTON JUNCTION RESCUE SQUAD: REPORT FROM HOPKINS RESCUE SQUAD: REPORT FROM RAVENWOOD RESCUE SQUAD: REPORT FROM TRI-C RESCUE SQUAD: REPORT FROM MARYVILLE RESCUE SQUAD: PRESENTATION OF TREASURERS REPORT: PRESENTATION OF BILLS TO BE PAID: PRESENTATION OF REVENUE AND EXPENSES: PRESENTATION OF P.A.T. VAN: PRESENTATION OF OPERATION MANAGER =S REPORT:PRESENTATION OF TRAINING MANAGER =S REPORT:PRESENTATION OF BUSINESS MANAGER REPORT: EMPLOYEE CONCERNS/REQUESTS: MEDICAID WRITE OFF =S:
NEW BUSINESS:
CLOSED SESSION:
Closed meetings and closed records authorized when, exceptions. 610.021. Except to the extent disclosure is otherwise required by law, a public governmental body is authorized to close meetings, records and votes, to the extent they relate to the following: (3) Hiring, firing, disciplining or promoting of particular employees by a public governmental body when personal information about the employee is discussed or recorded. However, any vote on a final decision, when taken by a public governmental body, to hire, fire, promote or discipline an employee of a public governmental body must be made available with a record of how each member voted to the public within seventy-two hours of the close of the meeting where such action occurs; provided, however, that any employee so affected shall be entitled to prompt notice of such decision during the seventy-two-hour period before such decision is made available to the public. As used in this subdivision, the term "personal information" means information relating to the performance or merit of individual employees; any other business that may come before the board (14) Records which are protected from disclosure by law; ADJOURNMENT:
BOARD OF DIRECTORS MEETING Minutes of the November 12th, 2003 meeting approved at December 2003 meeting. 7:30 P.M.
BOARD MEMBERS PRESENT: Chairman Warner, Vice chairman Redden, Treasurer Johnson, Secretary Standiford, member McPherson and member Tobin were present. BOARD MEMBERS ABSENT: No one was absent. MEETING CALLED TO ORDER : Chairman Warner called the meeting to order at 7:30 pm. PRESENTATION OF THE MINUTES : The minutes were presented to the board members. Vice-chair Redden made the motion to accept the minutes as presented to the board members and Secretary Standiford seconded the motion. Chairman Warner called for a vote. Member McPherson, yea, vice-chair Redden, yea, Treasurer Johnson, yea, member Tobin, yea and Secretary Standiford, yea. Motion passed. INTRODUCTION OF GUESTS: No guests were present. REPORT FROM ST. FRANCIS HOSPITAL REPRESENTATIVE: Pat Giffin was late. Chairman Warner allowed Giffin to give her report. Giffin stated that the work on the drive will start soon, maybe, and the entrance would be changed. Dr. Sogarhati is going to be at the hospital for a meeting on Monday November 17th at noon. Florea would like to talk to him at that time. Giffin has a list of credentials for him. REPORT FROM BURLINGTON JUNCTION RESCUE UNIT: All is fine. REPORT FROM HOPKINS RESCUE UNIT: No one was present. REPORT FROM RAVENWOOD RESCUE SQUAD: All is fine. REPORT FROM TRI-C RESCUE SQUAD: They had two calls and all is fine. Some members are having trouble hearing their pages. Florea has some amplifier bases available. REPORT FROM MARYVILLE RESCUE UNIT: All is fine. TREASURERS REPORT: The report was given to the board members. Secretary Standiford made the motion to accept the report as presented and vice chair Redden seconded the motion. Chairman Warner called for a vote. Member McPherson, yea, vice-chair Redden, yea, Treasurer Johnson, yea, member Tobin, yea and Secretary Standiford, yea. Motion passed. The CD account number 1170, needs to be cashed in to pay for the new ambulance. Vice chairman Redden made the motion to allow treasurer Johnson and chairman Warner to take care of that, and Secretary Standiford seconded the motion. Chairman Warner called for a vote. Member McPherson, yea, vice-chair Redden, yea, Treasurer Johnson, yea, member Tobin, yea and Secretary Standiford, yea. Motion passed. October tax money was received. The total for the month was $10,613.79 and was deposited on November 7th, 2003. BILLS TO BE PAID: There were no concerns about the bills brought up. Vice chair Redden made the motion to pay the bills and Secretary Standiford seconded the motion. Chairman Warner called for a vote. Member McPherson, yea, vice-chair Redden, yea, Treasurer Johnson, yea, member Tobin, yea and Secretary Standiford, yea. Motion passed. REVENUES AND EXPENSE: Stands as presented. The accounts will be fixed at the next meeting. P.A.T. VAN REPORT: The report stands as presented.
OPERATIONS MANAGER REPORT: Florea started his report by informing the board members that he had his first order go over the set limit of $500.00 and he used his newly given amount to purchase items that were needed with out having to contact the board members. The report is just what the board members wanted. Item two was to inform the board members that Dr. Sogarhti has agreed to become the medical director for the district. Item three was to discuss the holiday pay issue. There were several motions brought to the table and three died or were retracted. After a discussion member McPherson made the motion to pay double time if the majority of hours worked fall on a holiday otherwise the employee would receive eight hours of holiday pay. Chairman Warner called for a vote. Member McPherson, yea, vice-chair Redden, yea, Treasurer Johnson, yea, member Tobin, yea and Secretary Standiford, yea. Motion passed. Item four was to discuss the possibility of keeping a fifth ambulance in service. Vice chair Redden made the motion to keep the old ambulance and secretary Standiford seconded the motion. Chairman Warner called for a vote. Vice chair Redden yea, Secretary Standiford yea, and Treasurer Johnson yea, while member Tobin nay, and member McPherson nay. Motion passed. Florea asked about purchasing a new radio and new equipment. Vice chair Redden made the motion to purchase a new radio and new equipment with an estimated value of $12,229.07 for the new ambulance and secretary Standiford seconded the motion. Chairman Warner called for a vote. Vice chair Redden yea, Secretary Standiford yea, Treasurer Johnson yea, member Tobin yea, and member McPherson yea. Motion passed. Item five was to inform the board members that Doug Lager and Brooke Bowland are off probation. Item six was to inform the board members that Ryan Bever, EMT-P, has been activated by the National Guard. This could be up to two years. Florea was asking what the board wanted to do about the slot this would leave open. Florea would like to have an extra medic and hire an EMT full time. The board agreed to hire the EMT full time. Item seven was to inform the board members that the district is no longer charging the non residents a higher fee since the sales tax went into effect. Vice chair Redden made the motion to not charge non residents the extra $100 fee for base rate and member Tobin seconded the motion. Chairman Warner called for a vote. Vice chair Redden yea, Secretary Standiford yea, Treasurer Johnson yea, member Tobin yea, and member McPherson yea. Motion passed. Item eight was to inform the board that Medicare is going to do away with the $6.84 mileage reimbursement. This may happen as soon as January 1st, 2004, or it may take up to nine months. The mileage will be $8.21 for the first 50 miles and then $5.47 there after. Item nine was to inform the board members that the new ambulance will be in November 13th. The check is in the bills to be paid. Item ten was to inform the board members that there may be some changes coming dealing with the training centers. Item eleven was to inform the board that there will be a closed session. Item twelve was to inform the board about the escort for the National Guard troops that are being activated on December 1st. Item thirteen was to discuss the internet service. The employees were wondering about getting DSL internet service. There was no problems in changing. Item fourteen was to have the board members decide how the training wages can be used. There have been requests for training money for time driving to a class and back. Member McPherson made the motion that training money can be used for time in class only , not drive time, and for mileage, motels and meals and treasurer Johnson seconded the motion. Chairman Warner called for a vote. Member McPherson, yea, Treasurer Johnson, yea, member Tobin, yea and Secretary Standiford, yea, while vice chair Redden was a nay. Motion passed. Item fifteen was to inform the board members that the 24 hour shifts will begin on December 1st, 2003. TRAINING MANAGERS REPORT: Maudlin started his report be letting the board members know that there will be a class on patient handling. Item two was to inform the board members that he had started CEU classes, mainly for the paramedics, but EMT =s can take them as well. They are every Thursday night from 6:00 pm to 10:00 pm.Item three was to inform the board members that a First responder refresher class will be starting December 3rd, the 8th and the 10th. Classes start at 7:00 pm at the ambulance district. Item four was to discuss having a new First Responder class next year. Item five was to ask the board members about purchasing a class program. The cost is $699.94 with shipping. Member McPherson made the motion to purchase the program and vice chair Redden seconded the motion. Chairman Warner called for a vote. Member McPherson, yea, vice-chair Redden, yea, Treasurer Johnson, yea, member Tobin, yea and Secretary Standiford, yea. Motion passed. Maudlin had some requests for CE money for classes. BUSINESS MANAGERS REPORT: Lager had three snow removal bids. After some discussion member McPherson made the motion to have John Lager do the snow removal and chairman Warner seconded the motion. Chairman Warner called for a vote. Member McPherson, yea, vice-chair Redden, yea, Treasurer Johnson, yea, member Tobin, yea and Secretary Standiford, yea. Motion passed. Lager had two checks from two separate accounts. One accounts the patient has expired and te other has not. The first account, there will be no way to recoup any more money as the estate is closed. Member Tobin made the motion to accept the payment on the account and secretary Standiford seconded the motion. Chairman Warner called for a vote. Member McPherson, yea, vice-chair Redden, yea, Treasurer Johnson, yea, member Tobin, yea and Secretary Standiford, yea. Motion passed. The other account needs to be discussed with Frank Foster. CONCERNS AND REQUEST: Brooke Bowland presented to the board members a request for the employees to become members of the Maryville Rec Center through a corporate sponsor, the Ambulance District. There are several employees who are willing to join the center. Member McPherson made the motion to have the ambulance district pay for half of the yearly fee and the other half to come from the employees continuing education money starting in December and vice chair Redden seconded the motion. Chairman Warner called for a vote. Member McPherson, yea, vice-chair Redden, yea, Treasurer Johnson, yea, member Tobin, yea and Secretary Standiford, yea. Motion passed. MEDICAID WRITE OFF =S: Vice chair Redden made the motion to approve the write off=s for a total of $1,186.59 Secretary Standiford seconded the motion. Chairman Warner called for a vote. Member McPherson, yea, vice-chair Redden, yea, Treasurer Johnson, yea, member Tobin, yea and Secretary Standiford, yea. Motion passed.OLD BUSINESS: None brought up to the board members. NEW BUSINESS: None was brought up to the board members. RECESS: Secretary Standiford made the motion to take a five minute recess and member McPherson seconded the motion. CLOSED SESSION: Secretary Standiford made the motion to go into closed session and vice chair Redden seconded the motion. Chairman Warner called for a vote. Member McPherson, yea, vice-chair Redden, yea, Treasurer Johnson, yea, member Tobin, yea and Secretary Standiford, yea. Motion passed. OPEN SESSION: Member McPherson made the motion to give Jeff Hall a raise and secretary Standiford seconded the motion. Chairman Warner called for a vote. Member McPherson, yea, vice-chair Redden, yea, Treasurer Johnson, yea, member Tobin, yea and Secretary Standiford, yea. Motion passed.
ADJOURNMENT: Secretary Standiford made the motion to adjourn the meeting at 10:25 pm and member Tobin seconded the motion. Chairman Warner called for a vote. Member McPherson, yea, vice-chair Redden, yea, Treasurer Johnson, yea, member Tobin, yea and Secretary Standiford, yea. Motion passed.
Recorded by LaRee Lager Nodaway County Ambulance District
Signed: Charles Standiford, Secretary
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